Construction Meeting Minutes Template for Belgium

Create a bespoke document in minutes,  or upload and review your own.

4.6 / 5
4.8 / 5

Let's create your Construction Meeting Minutes

Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.

Get your first 2 documents free

Your data doesn't train Genie's AI

You keep IP ownership of your information

Key Requirements PROMPT example:

Construction Meeting Minutes

"I need Construction Meeting Minutes for a large-scale hospital renovation project in Brussels, with particular emphasis on medical facility safety regulations and infection control measures during construction."

Document background
Construction Meeting Minutes are essential documents in Belgian construction projects, required under various regulations including the Belgian Civil Code and the Breyne Act. They serve as the official record of regular site meetings, documenting project progress, safety compliance, quality control, and coordination between stakeholders. These minutes are particularly important in Belgian jurisdiction as they form part of the legal documentation required for construction projects and can be crucial in dispute resolution. The document should be prepared after each site meeting and distributed to all relevant parties, capturing key discussions, decisions, and actions while ensuring compliance with Belgian construction regulations and safety standards.
Suggested Sections

1. Meeting Information: Date, time, location, project name, project reference number

2. Attendees: List of all present participants with their roles and companies, plus noted apologies

3. Previous Minutes: Confirmation of previous minutes' approval or any corrections needed

4. Progress Update: Current status of works, percentage completion, and comparison against program

5. Health and Safety Matters: Discussion of safety issues, incidents, and preventive measures

6. Quality Control: Quality-related discussions, inspections, and any issues identified

7. Program and Planning: Schedule updates, delays, acceleration measures if any

8. Technical Queries: Discussion of technical issues and their resolutions

9. Resources and Logistics: Labor, equipment, and material-related discussions

10. Action Items: List of tasks assigned, responsible parties, and deadlines

11. Next Meeting: Date, time, and location of the next scheduled meeting

Optional Sections

1. Weather Conditions: Include when weather affects construction progress or when required by contract

2. Variations and Claims: Include when there are discussions about contract variations or potential claims

3. Cost Control: Include when financial matters are discussed or when required by contract

4. Stakeholder Comments: Include when external stakeholders (neighbors, authorities) raise issues

5. Design Changes: Include when architectural or engineering modifications are discussed

6. Environmental Matters: Include when environmental issues or compliance are discussed

7. Risk Register Update: Include when new risks are identified or existing risks are reviewed

Suggested Schedules

1. Attendance Sheet: Signed record of all attendees with their contact information

2. Progress Photos: Visual documentation of work progress discussed in meeting

3. Updated Program: Current project schedule showing progress and planned activities

4. Action Items Register: Detailed list of outstanding and completed actions

5. Technical Submittal Log: Status of technical submissions discussed in meeting

6. Site Inspection Reports: Reports referenced during the meeting

7. Meeting Presentation Slides: Any slides or visual materials presented during the meeting

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Construction

Real Estate Development

Architecture

Engineering

Infrastructure

Commercial Building

Residential Development

Industrial Construction

Public Works

Healthcare Construction

Education Construction

Retail Construction

Relevant Teams

Project Management

Construction Operations

Quality Assurance

Health and Safety

Contract Administration

Technical Services

Site Operations

Document Control

Engineering

Architecture

Planning and Scheduling

Risk Management

Relevant Roles

Project Manager

Site Manager

Construction Manager

Quality Control Manager

Health and Safety Coordinator

Project Engineer

Contract Administrator

Document Controller

Construction Director

Technical Director

Project Architect

Site Supervisor

Construction Superintendent

Quality Assurance Engineer

Project Coordinator

Construction Planner

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

Find the exact document you need

Minutes Of Meeting Construction Project

Official documentation of construction project meetings in Belgium, recording key decisions and actions while complying with Belgian construction law requirements.

find out more

Subject Meeting Minutes

Belgian-compliant meeting minutes document recording official discussions, decisions, and actions taken during formal meetings.

find out more

Automatic Meeting Minutes

Belgian-law compliant template for automated generation of official meeting minutes, suitable for both physical and virtual corporate meetings.

find out more

Board Minutes

Official record of board meeting proceedings and decisions under Belgian law, complying with the Belgian Code of Companies and Associations.

find out more

Action Meeting Minutes

Belgian Action Meeting Minutes document recording official meeting decisions and actions, compliant with Belgian corporate governance requirements.

find out more

Official Meeting Minutes

A Belgian law-compliant document recording official proceedings and decisions of organizational meetings, serving as a legal record of corporate governance activities.

find out more

Staff Meeting Notes

Belgian-compliant official record of staff meeting proceedings, capturing key discussions, decisions, and action items while adhering to local corporate governance requirements.

find out more

Closing Of Meeting Minutes

Official Belgian corporate meeting record documenting proceedings and decisions, compliant with Belgian corporate law requirements.

find out more

General Meeting Minutes

Belgian General Meeting Minutes documenting official proceedings and resolutions of shareholder meetings under Belgian corporate law.

find out more

Professional Meeting Minutes

A Belgian law-compliant document recording professional meeting proceedings, discussions, and decisions, serving as an official business record.

find out more

Executive Meeting Minutes

Official record of executive-level meetings and decisions in Belgian companies, compliant with Belgian corporate law and governance requirements.

find out more

Corporate Minutes

Official Belgian corporate document recording proceedings and decisions of company meetings, compliant with Belgian corporate law.

find out more

Formal Minutes Of Meeting

Official Belgian corporate meeting record documenting decisions and proceedings in compliance with Belgian Companies and Associations Code requirements.

find out more

Discussion Minutes Of Meeting

Belgian-compliant meeting minutes documenting formal discussions, decisions, and action items in accordance with local corporate governance requirements.

find out more

Club Minutes

Official record of club meetings in Belgium, documenting decisions and discussions in compliance with Belgian association law.

find out more

Program Minutes

Belgian-law governed official record of program meeting proceedings, discussions, and decisions, compliant with local corporate regulations.

find out more

New Business In Meeting Minutes

Official meeting minutes for new business establishment in Belgium, documenting founding resolutions and corporate decisions under Belgian law.

find out more

Decision Minutes

A Belgian law-compliant document recording formal corporate decisions made during official company meetings.

find out more

Annual Meeting Minutes

Belgian corporate document recording proceedings and decisions of a company's annual general meeting, compliant with BCCA requirements.

find out more

Project Meeting Minutes

Official record of project meetings compliant with Belgian law, documenting key decisions and action items.

find out more

Sales Meeting Minutes

Official Belgian sales meeting minutes documenting commercial discussions, decisions, and action items in compliance with Belgian business law.

find out more

Construction Meeting Minutes

Belgian construction meeting minutes documenting project progress, decisions, and actions in compliance with local construction laws and safety regulations.

find out more

Action Minutes

Official record of corporate meeting decisions and agreed actions under Belgian law, documenting key deliberations and formal resolutions.

find out more

Committee Minutes

Official record of committee proceedings and decisions under Belgian corporate law, serving as a legal document for corporate governance and compliance purposes.

find out more

Download our whitepaper on the future of AI in Legal

By providing your email address you are consenting to our Privacy Notice.
Thank you for downloading our whitepaper. This should arrive in your inbox shortly. In the meantime, why not jump straight to a section that interests you here: https://www.genieai.co/our-research
Oops! Something went wrong while submitting the form.

Genie’s Security Promise

Genie is the safest place to draft. Here’s how we prioritise your privacy and security.

Your documents are private:

We do not train on your data; Genie’s AI improves independently

All data stored on Genie is private to your organisation

Your documents are protected:

Your documents are protected by ultra-secure 256-bit encryption

Our bank-grade security infrastructure undergoes regular external audits

We are ISO27001 certified, so your data is secure

Organizational security

You retain IP ownership of your documents

You have full control over your data and who gets to see it

Innovation in privacy:

Genie partnered with the Computational Privacy Department at Imperial College London

Together, we ran a £1 million research project on privacy and anonymity in legal contracts

Want to know more?

Visit our Trust Centre for more details and real-time security updates.