Decision Minutes Template for Belgium

Decision Minutes are essential corporate governance documents used to formally record and document decisions made during official company meetings in Belgium. These minutes must comply with the Belgian Code of Companies and Associations and serve as legally binding evidence of corporate decision-making. The document is required whenever formal decisions are made in board meetings, shareholder meetings, or other official company gatherings. Decision Minutes must include specific elements such as meeting details, attendees, deliberations, and formal decisions, and must be signed by authorized persons (typically the chair and secretary). They play a crucial role in maintaining corporate transparency, ensuring legal compliance, and providing an official record for future reference, regulatory purposes, or potential legal proceedings.

1. Header Information: Company name, registration details, date, time, and location of the meeting

2. Attendees and Capacities: List of all present parties, their roles, and confirmation of meeting validity/quorum

3. Meeting Chair and Secretary: Designation of the meeting chairperson and secretary

4. Agenda: List of items to be discussed and decided upon

5. Context and Background: Brief explanation of why decisions are being made

6. Deliberations: Summary of key discussions leading to decisions

7. Formal Decisions: Clear statement of each decision made, numbered sequentially

8. Voting Results: Record of how decisions were reached (unanimous/majority) and any abstentions

9. Closing: Time of closing and confirmation that all agenda items were addressed

10. Signatures: Signatures of required parties (typically chair and secretary)