1. Declarations of Interest: Required when directors/members need to declare conflicts of interest regarding matters discussed

2. Executive Session: Used when portion of meeting excludes certain participants for confidential discussions

3. Tabled Documents: List of documents presented or tabled during meeting, used when significant documents were referenced

4. Action Items: List of tasks assigned and responsible parties, used when specific follow-up actions are agreed

5. Dissenting Opinions: Record of any formal dissent to decisions, used when members wish to record their opposition

6. In-Camera Session: Notes of private session discussions, used when confidential matters are discussed without staff present

1. Attendance Register: Detailed sign-in sheet or attendance record with signatures if physical meeting

2. Tabled Reports: Copies of reports or documents formally presented during the meeting

3. Voting Records: Detailed voting tallies or poll results if formal counts were conducted

4. Supporting Documentation: Any relevant documents referenced in decisions or resolutions

5. Proxy Forms: Copies of proxy appointments if any members voted by proxy