Professional Meeting Minutes are formal documents required for recording official business meetings in Hong Kong. These minutes serve as the authoritative record of corporate decision-making processes, ensuring compliance with Hong Kong's Companies Ordinance and corporate governance requirements. The document is essential for maintaining accurate records of board meetings, shareholder meetings, committee meetings, and other significant corporate gatherings. Professional Meeting Minutes must include specific elements such as attendance, quorum confirmation, discussions, resolutions, and voting outcomes. They are particularly crucial for protecting company officers and directors by documenting the rationale behind important decisions, while also serving as evidence of proper corporate governance practices. The document's format and content must align with local regulatory requirements while being sufficiently detailed to serve as a reliable historical record of corporate proceedings.

1. Meeting Details: Date, time, venue, and type of meeting (e.g., Board Meeting, General Meeting, Committee Meeting)

2. Attendance: List of present and absent members, including chairperson, secretary, and any invited attendees or observers

3. Quorum: Confirmation that the required quorum was present for the meeting

4. Previous Minutes: Confirmation of approval or amendments to previous meeting minutes

5. Agenda Items: Sequential recording of each agenda item discussed, including discussions, decisions, and actions

6. Resolutions: Formal recording of all resolutions passed, including voting results if applicable

7. Next Meeting: Date and time of the next scheduled meeting if determined

8. Closure: Time of meeting closure and signature block for chairperson and secretary