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Offer Letter For Unpaid Internship

Offer Letter For Unpaid Internship Template for Belgium

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Key Requirements PROMPT example:

Offer Letter For Unpaid Internship

"I need an Offer Letter For Unpaid Internship for a 6-month marketing internship starting March 2025, compliant with Belgian law, that includes remote work provisions and specifies collaboration with our Brussels university partner."

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Document background
The Offer Letter For Unpaid Internship is a crucial document used by Belgian organizations to formally offer internship positions that are part of educational programs. This document is specifically designed to comply with Belgian employment and education laws, which require unpaid internships to have a clear educational purpose and be affiliated with an educational institution. It includes essential details about the internship program, duration, supervision, learning objectives, and mandatory insurance coverage. The letter serves as the initial formal agreement between the company, intern, and educational institution, establishing the framework for the internship relationship while ensuring compliance with Belgian legal requirements for unpaid work arrangements in an educational context.
Suggested Sections

1. Letterhead and Date: Company letterhead, current date, and reference number if applicable

2. Recipient Details: Intern's full name and address

3. Salutation and Introduction: Formal greeting and statement of offer for internship position

4. Position and Department: Clear specification of internship role and department/team placement

5. Educational Context: Reference to educational program and institution, confirming this is part of academic requirements

6. Duration and Schedule: Start date, end date, and weekly schedule of the internship

7. Learning Objectives: Overview of skills and experience the intern will gain

8. Supervision: Name and role of assigned supervisor/mentor

9. Workplace Policies: Reference to applicable company policies and procedures

10. Insurance and Liability: Confirmation of insurance coverage as required by Belgian law

11. Confidentiality: Basic confidentiality requirements

12. Acceptance Instructions: How to accept the offer and deadline for response

13. Closing: Formal closing, signature block for company representative

Optional Sections

1. Transportation Allowance: Include if the company will provide compensation for commuting expenses

2. Meal Provisions: Include if the company provides meal vouchers or cafeteria access

3. Equipment Provision: Include if specific equipment or tools will be provided to the intern

4. Remote Work Arrangements: Include if any part of the internship can be performed remotely

5. Language Requirements: Include if the internship requires specific language skills

6. International Student Provisions: Include for non-EU students requiring visa/permit assistance

Suggested Schedules

1. Internship Program Overview: Detailed description of internship program, tasks, and learning outcomes

2. Educational Institution Agreement Form: Standard form required by the educational institution

3. Insurance Certificate: Copy of insurance coverage certificate

4. Company Policies Summary: Key workplace policies applicable to interns

5. Weekly Schedule Template: Template showing working hours and break times

6. Health and Safety Guidelines: Specific safety instructions relevant to the internship role

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Technology

Financial Services

Manufacturing

Professional Services

Healthcare

Education

Media and Communications

Retail

Non-Profit

Public Sector

Research and Development

Creative Industries

Environmental Services

Consulting

Relevant Teams

Human Resources

Legal

Talent Acquisition

Learning and Development

Operations

Administration

Corporate Communications

Research and Development

Marketing

Finance

Information Technology

Relevant Roles

Human Resources Manager

HR Director

Talent Acquisition Specialist

Department Manager

Team Leader

Program Coordinator

Internship Supervisor

Learning and Development Manager

Department Head

Project Manager

Operations Manager

Academic Coordinator

Industries
Belgian Internship Act (LOI relative aux stages): Primary legislation governing internship arrangements in Belgium, defining the legal framework for internships and the relationship between intern, educational institution, and host organization
Royal Decree on Workplace Well-being (Code du bien-être au travail): Regulations concerning workplace safety, health, and well-being that apply to all workers including interns
Belgian Social Security Law: Legislation governing social security obligations for different types of work arrangements, including specific provisions for unpaid interns
Belgian Anti-discrimination Law of 10 May 2007: Framework ensuring equal treatment in employment relationships, including internships, prohibiting discrimination based on protected characteristics
Educational Decree of the relevant Belgian Community: Regional education regulations that govern the educational aspects of internships, as Belgium's educational system is organized by linguistic communities
Insurance Law (LOI sur les assurances): Regulations regarding mandatory insurance coverage for workplace accidents and civil liability, which must be provided even for unpaid interns
Working Hours Act (LOI sur le temps de travail): Legislation governing maximum working hours, rest periods, and holiday entitlements that may apply to interns
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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