The Offer Letter For Unpaid Internship is a crucial document used by Belgian organizations to formally offer internship positions that are part of educational programs. This document is specifically designed to comply with Belgian employment and education laws, which require unpaid internships to have a clear educational purpose and be affiliated with an educational institution. It includes essential details about the internship program, duration, supervision, learning objectives, and mandatory insurance coverage. The letter serves as the initial formal agreement between the company, intern, and educational institution, establishing the framework for the internship relationship while ensuring compliance with Belgian legal requirements for unpaid work arrangements in an educational context.
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1. Letterhead and Date: Company letterhead, current date, and reference number if applicable
2. Recipient Details: Intern's full name and address
3. Salutation and Introduction: Formal greeting and statement of offer for internship position
4. Position and Department: Clear specification of internship role and department/team placement
5. Educational Context: Reference to educational program and institution, confirming this is part of academic requirements
6. Duration and Schedule: Start date, end date, and weekly schedule of the internship
7. Learning Objectives: Overview of skills and experience the intern will gain
8. Supervision: Name and role of assigned supervisor/mentor
9. Workplace Policies: Reference to applicable company policies and procedures
10. Insurance and Liability: Confirmation of insurance coverage as required by Belgian law
11. Confidentiality: Basic confidentiality requirements
12. Acceptance Instructions: How to accept the offer and deadline for response
13. Closing: Formal closing, signature block for company representative
1. Transportation Allowance: Include if the company will provide compensation for commuting expenses
2. Meal Provisions: Include if the company provides meal vouchers or cafeteria access
3. Equipment Provision: Include if specific equipment or tools will be provided to the intern
4. Remote Work Arrangements: Include if any part of the internship can be performed remotely
5. Language Requirements: Include if the internship requires specific language skills
6. International Student Provisions: Include for non-EU students requiring visa/permit assistance
1. Internship Program Overview: Detailed description of internship program, tasks, and learning outcomes
2. Educational Institution Agreement Form: Standard form required by the educational institution
3. Insurance Certificate: Copy of insurance coverage certificate
4. Company Policies Summary: Key workplace policies applicable to interns
5. Weekly Schedule Template: Template showing working hours and break times
6. Health and Safety Guidelines: Specific safety instructions relevant to the internship role
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