Motor Bill Of Sale Template for Belgium

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Key Requirements PROMPT example:

Motor Bill Of Sale

"I need a Motor Bill of Sale for selling my vintage Mercedes to a private buyer in Belgium, with special clauses for the vehicle's collector status and original parts inventory, planned for transfer in March 2025."

Document background
The Motor Bill of Sale is a crucial document in Belgian vehicle transactions, required for both private and commercial vehicle transfers. It serves as a legally binding record of the sale and transfer of ownership of a motor vehicle, incorporating specific requirements under Belgian law. This document is essential for compliance with Belgian federal and regional regulations, including the mandatory inclusion of Car-Pass information, technical inspection status, and vehicle registration details. The Bill of Sale must be drafted in accordance with the Belgian Civil Code and relevant consumer protection laws, making it significantly different from similar documents in other jurisdictions. It's particularly important as it forms the basis for vehicle registration transfer at the DIV (Vehicle Registration Service) and serves as proof of transaction for tax and insurance purposes.
Suggested Sections

1. Parties: Identification of the seller and buyer with full legal names, addresses, and identification numbers

2. Background: Brief context of the sale transaction and confirmation of seller's ownership

3. Definitions: Definition of key terms used in the document

4. Vehicle Details: Complete description of the vehicle including make, model, year, VIN, registration number, mileage, and color

5. Sale Price and Payment: Purchase price, payment method, and timing of payment

6. Seller's Declarations: Seller's warranties regarding vehicle ownership, liens, and condition

7. Transfer of Ownership: Terms of ownership transfer and registration requirements

8. Vehicle Condition: Description of vehicle's current condition and any known defects

9. Handover Details: Time, date, and location for vehicle handover

10. Governing Law: Confirmation that the sale is governed by Belgian law

11. Signatures: Space for dated signatures of all parties

Optional Sections

1. Financing Terms: Details of any financing arrangement if the purchase is not made in full at time of sale

2. Multiple Buyers: Additional terms for cases with multiple buyers, defining ownership shares

3. Special Conditions: Any specific conditions or agreements between parties

4. Warranty Terms: Any additional warranty offered beyond legal requirements

5. Insurance Requirements: Specific insurance requirements during transfer period

6. Dispute Resolution: Specific procedures for handling disputes

7. Language Declaration: For cases where parties speak different Belgian official languages

Suggested Schedules

1. Vehicle Inspection Report: Recent technical inspection certificate (contrôle technique/technische keuring)

2. Vehicle Registration Documents: Copies of current registration documents

3. Service History: Documentation of vehicle maintenance and repair history

4. Car-Pass Document: Mandatory Belgian mileage certificate

5. Photographs: Dated photographs showing vehicle condition

6. Equipment List: Detailed list of included equipment and accessories

7. Previous Owner Documentation: History of ownership documentation

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Relevant Industries

Automotive

Retail

Financial Services

Insurance

Transportation

Fleet Management

Vehicle Leasing

Used Car Sales

Luxury Vehicles

Commercial Transport

Relevant Teams

Legal

Sales

Administration

Compliance

Operations

Finance

Risk Management

Customer Service

Vehicle Registration

Documentation

Relevant Roles

Sales Manager

Fleet Manager

Legal Counsel

Compliance Officer

Administrative Assistant

Vehicle Registration Specialist

Automotive Sales Representative

Finance Manager

Insurance Coordinator

Contract Administrator

Dealership Manager

Vehicle Documentation Specialist

Risk Manager

Operations Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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