The Auto Bill of Sale is a crucial document used in Belgium for documenting the legal transfer of ownership of a motor vehicle between parties. This document is essential for both private and commercial vehicle sales in Belgium, requiring compliance with specific national and regional regulations. The bill of sale must include mandatory elements such as the Car-Pass document, detailed vehicle information, and proper identification of all parties involved. It serves as official proof of the transaction and is required for vehicle registration transfer with Belgian authorities. The document must be drafted in accordance with Belgian Civil Code requirements for sales contracts and include specific provisions required by Belgian automotive transfer regulations. When using an Auto Bill of Sale, parties must ensure all regional requirements are met, as regulations can vary between Flanders, Wallonia, and the Brussels-Capital Region.
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1. Parties: Identification and full details of the seller and buyer, including names, addresses, and identification numbers
2. Vehicle Description: Detailed description of the vehicle including make, model, year, VIN/chassis number, license plate number, color, and mileage
3. Sale Price and Payment: Purchase price, payment method, and terms of payment including VAT status if applicable
4. Seller's Declarations: Seller's warranties regarding vehicle ownership, absence of liens, and disclosure of known defects
5. Transfer of Ownership: Terms of ownership transfer and specific timing of the transfer
6. Vehicle Condition: Current condition of the vehicle, including any known defects or damage
7. Documentation: List of documents provided with the sale (registration documents, Car-Pass, maintenance records)
8. Signatures: Signature block for all parties with date and place of signing
1. Financing Terms: Include when the purchase involves financing arrangements or installment payments
2. Dealer Warranty: Include when the seller is a professional dealer offering additional warranties beyond legal requirements
3. Trade-In Details: Include when another vehicle is being traded in as part of the transaction
4. Insurance Transfer: Include when addressing the transfer or termination of existing insurance
5. Inspection Certificate: Include when the vehicle requires a new technical inspection certificate before transfer
6. VAT Details: Include when the transaction is subject to VAT (typically for dealer sales)
7. Language Declaration: Include when the parties speak different Belgian national languages to confirm understanding of terms
1. Car-Pass Document: Official Belgian vehicle history document showing mileage history and technical information
2. Vehicle Inspection Report: Recent technical inspection certificate and detailed condition report
3. Registration Documents: Copies of current vehicle registration papers and transfer documents
4. Maintenance Records: Service history and maintenance documentation
5. Vehicle Photographs: Dated photographs documenting the vehicle's condition at time of sale
6. Payment Receipt: Official receipt confirming payment terms and amounts
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