Logistics Agreement Template for Belgium

A comprehensive agreement governed by Belgian law that establishes the terms and conditions for logistics services, including transportation, warehousing, and related supply chain operations. The document addresses key aspects such as service levels, pricing, liability, insurance requirements, and operational procedures while ensuring compliance with Belgian commercial law, transport regulations, and EU directives. It provides a legal framework for managing logistics relationships while incorporating specific requirements under Belgian jurisdiction for both domestic and international operations.

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What is a Logistics Agreement?

The Logistics Agreement serves as the primary contractual framework for establishing and managing logistics service relationships under Belgian law. This document is essential when companies outsource their logistics operations, requiring comprehensive terms for transportation, warehousing, and supply chain management services. The agreement incorporates specific Belgian legal requirements, including compliance with local commercial codes and EU regulations, while addressing crucial aspects such as liability regimes, insurance requirements, and service level commitments. It is particularly important for cross-border operations within the EU, as Belgium's central location makes it a key logistics hub. The document typically includes detailed operational procedures, pricing structures, and performance metrics, providing a solid foundation for long-term logistics partnerships.

What sections should be included in a Logistics Agreement?

1. Parties: Identification of the contracting parties - the logistics service provider and the customer

2. Background: Context of the agreement and brief description of the parties' business relationship

3. Definitions: Definitions of key terms used throughout the agreement

4. Scope of Services: Detailed description of logistics services to be provided

5. Term and Termination: Duration of the agreement and termination provisions

6. Service Levels: Performance standards and KPIs for the logistics services

7. Pricing and Payment: Fee structure, payment terms, and invoicing procedures

8. Operational Requirements: Day-to-day operational procedures and requirements

9. Insurance and Liability: Insurance requirements and allocation of liability between parties

10. Confidentiality: Protection of confidential information and trade secrets

11. Force Majeure: Provisions for handling events beyond parties' reasonable control

12. Governing Law and Jurisdiction: Application of Belgian law and jurisdiction for disputes

13. General Provisions: Standard boilerplate clauses including notices, amendments, and assignment

What sections are optional to include in a Logistics Agreement?

1. Warehousing Services: Detailed provisions for warehousing services if storage is part of the scope

2. Customs and Import/Export: Provisions for handling customs clearance and international shipments

3. IT Systems and Integration: Requirements for IT system integration and data exchange

4. Sustainability Requirements: Environmental and sustainability obligations if specifically required

5. Special Handling Requirements: Provisions for dangerous goods or special cargo handling if applicable

6. Subcontracting: Terms governing the use of subcontractors if permitted

7. Business Continuity: Disaster recovery and business continuity requirements for complex operations

8. Training and Staff Requirements: Specific staff qualification or training requirements if needed

What schedules should be included in a Logistics Agreement?

1. Schedule 1 - Service Specifications: Detailed description of each service type and associated requirements

2. Schedule 2 - Pricing Schedule: Detailed pricing structure, rates, and special charges

3. Schedule 3 - Service Level Agreement: Detailed KPIs, measurement methods, and penalties/rewards

4. Schedule 4 - Operating Procedures: Detailed operational procedures and workflows

5. Schedule 5 - IT Requirements: Technical specifications for IT systems and interfaces

6. Schedule 6 - Insurance Requirements: Detailed insurance coverage requirements and minimum limits

7. Schedule 7 - Contact Details: Key contacts and escalation procedures

8. Appendix A - Forms and Documents: Standard forms used in operations (POD, claims forms, etc.)

9. Appendix B - Health and Safety Requirements: Safety procedures and compliance requirements

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents

Jurisdiction

Belgium

Publisher

Genie AI

Document Type

Service Agreement

Cost

Free to use

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