Authorization Consent Letter Template for Belgium

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Key Requirements PROMPT example:

Authorization Consent Letter

"I need an Authorization Consent Letter under Belgian law that allows my sister to make medical decisions on my behalf while I'm traveling abroad from March to December 2025, including access to my medical records and consent for emergency procedures."

Document background
The Authorization Consent Letter is a vital legal instrument used in Belgian jurisdiction to formally delegate authority or grant specific permissions. This document type is essential when one party needs to authorize another to act on their behalf, whether for personal, business, or legal matters. The letter must comply with Belgian Civil Code requirements and, where relevant, align with EU GDPR regulations, particularly when personal data processing is involved. An Authorization Consent Letter typically includes clear identification of all parties, specific scope of authorization, temporal limitations, and explicit consent declarations. It's commonly used in situations ranging from medical consent to business representations, power of attorney arrangements, and data processing authorizations. The document's format and content must meet Belgian legal standards for validity and enforceability, often requiring specific formalities such as witness signatures or notarization depending on the authorization's nature.
Suggested Sections

1. Date and Place: Current date and location where the letter is signed

2. Authorizing Party Details: Full name, address, and identification details of the person giving authorization

3. Authorized Party Details: Full name, address, and identification details of the person or entity being authorized

4. Purpose of Authorization: Clear and specific description of the activities or actions being authorized

5. Scope of Authority: Detailed explanation of what the authorized party can and cannot do

6. Duration of Authorization: Specific timeframe for which the authorization is valid

7. Declaration of Consent: Express statement of consent and confirmation that the authorizing party understands the implications

8. Signature Block: Space for signatures, dates, and witness details if required

Optional Sections

1. Data Processing Provisions: Required when the authorization involves handling of personal data under GDPR

2. Revocation Terms: Details on how the authorization can be revoked, included when the authorization is revocable

3. Translation Declaration: Required when the letter is provided in multiple languages

4. Special Powers: Included when specific additional powers need to be granted beyond the standard authorization

5. Emergency Provisions: Used when authorization includes emergency decision-making powers

6. Compensation Terms: Included when the authorized party will receive compensation for their services

Suggested Schedules

1. Identification Documents: Copies of official ID documents of both parties

2. List of Specific Authorizations: Detailed list of specific actions or decisions being authorized, if too extensive for main letter

3. Supporting Documentation: Any relevant certificates, licenses, or other documents supporting the authorization

4. GDPR Consent Form: Separate detailed consent form for data processing when required under GDPR

5. Translation Certificate: Official translation certificate if the document is in multiple languages

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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