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1. Sender's Details: Full name, employee ID, current position, department, and contact information
2. Recipient's Details: Name of HR manager/supervisor, their title, department, and company address
3. Subject Line: Clear indication that this is a medical transfer request
4. Opening Statement: Formal introduction stating the purpose of the letter and current position/location
5. Medical Situation Overview: Brief, professional description of the medical condition necessitating the transfer (without overly detailed medical information)
6. Transfer Request Details: Specific request including preferred department/location and why it would accommodate medical needs
7. Current Impact Statement: Brief explanation of how current position/location affects medical condition
8. Proposed Solution: Suggested transfer arrangements including timeline and any specific requirements
9. Closing Statement: Professional conclusion with request for response and thank you
1. Accommodation Requirements: Specific workplace modifications or accommodations needed in the new position/location, include when additional arrangements beyond the transfer are required
2. Skills and Qualifications: Brief overview of relevant skills for the requested position, include when transferring to a slightly different role
3. Return to Work Plan: Proposed schedule for transition, include when the transfer involves a return from medical leave
4. Cost Implications: Overview of any financial implications, include when the transfer involves significant relocation or additional costs
5. Previous Attempts: Description of prior attempts to resolve the medical situation, include when this is not the first request or when other solutions have been tried
1. Medical Certificate: Recent medical certificate from treating physician supporting the transfer request
2. Medical Assessment Report: Detailed medical evaluation indicating the necessity of the transfer (if required)
3. Position Description: Current and/or proposed position description showing role requirements
4. Supporting Documentation: Any additional relevant documents such as specialist recommendations or workplace assessment reports
5. Workplace Modification Requirements: Detailed list of any required modifications or accommodations in the new location
Current Position
Proposed Position
Transfer Date
Reasonable Accommodation
Medical Certificate
Medical Practitioner
Current Workplace
Proposed Workplace
Supporting Documentation
Workplace Modifications
Medical Assessment
Confidential Information
Health Information
Return to Work Plan
Transition Period
Essential Job Functions
Working Conditions
Occupational Health and Safety Requirements
Medical Restrictions
Confidentiality
Health and Safety
Workplace Accommodation
Position Transfer
Timeline and Implementation
Medical Documentation
Privacy Protection
Workplace Modifications
Occupational Requirements
Return to Work
Cost and Expenses
Supporting Evidence
Compliance with Law
Medical Assessment
Healthcare
Manufacturing
Mining
Education
Retail
Financial Services
Government
Construction
Transportation
Hospitality
Technology
Telecommunications
Professional Services
Energy and Resources
Human Resources
Occupational Health and Safety
Employee Relations
Medical Services
Compliance
Risk Management
Industrial Relations
Operations
Facilities Management
Legal
Administration
Human Resources Manager
HR Business Partner
Occupational Health and Safety Manager
Employee Relations Manager
Workplace Health and Safety Officer
Department Manager
Line Manager
Supervisor
Medical Officer
Compliance Officer
Risk Management Officer
Return to Work Coordinator
Industrial Relations Manager
Facilities Manager
Operations Manager
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