The Transfer Request Letter On Medical Grounds is a crucial document used in New Zealand workplace contexts when an employee needs to request a transfer to a different position or department due to medical conditions or health-related circumstances. This document is typically used when an employee's current role becomes unsuitable due to medical conditions, requiring alternative work arrangements within the organization. The letter must comply with New Zealand's legal framework, including the Health and Safety at Work Act 2015, Employment Relations Act 2000, and Privacy Act 2020. It should include sufficient detail about the medical necessity for transfer while maintaining appropriate medical privacy, and typically requires supporting documentation from healthcare providers. The document serves as the initial formal step in the transfer process and helps ensure proper documentation for both employee and employer protection.
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1. Recipient Details: Full name, title, and address of the recipient (typically HR manager or relevant supervisor)
2. Subject Line: Clear indication that this is a medical transfer request
3. Introduction: Writer's identification, current position, and department
4. Medical Situation Overview: Brief description of the medical condition necessitating the transfer (while maintaining appropriate privacy)
5. Current Work Situation: Description of current role and how medical condition affects ability to perform duties
6. Transfer Request: Specific request for transfer, including desired department or role type if known
7. Timeline: Proposed or required timeline for the transfer based on medical advice
8. Closing: Professional closing with commitment to provide additional information if needed
1. Accommodation Requirements: Include when specific workplace accommodations will be needed in the new role
2. Previous Discussions: Reference to any prior discussions with management or HR about the situation
3. Alternative Solutions: Include when there are multiple potential solutions to be considered
4. Return to Original Position: Include when transfer might be temporary with potential return to original position
5. Training Requirements: Include when additional training might be needed for the new position
1. Medical Certificate: Recent medical certificate from treating physician supporting the transfer request
2. Medical Assessment Report: Detailed medical assessment indicating work limitations and recommendations
3. Current Job Description: Description of current role and responsibilities
4. Proposed Position Details: If available, description of proposed new role or department
5. Previous Performance Reviews: Recent performance reviews demonstrating work capability prior to medical condition
Relevant legal definitions
Medical Condition
Current Position
Proposed Position
Transfer Period
Reasonable Accommodation
Medical Certificate
Treating Physician
Occupational Health Assessment
Current Department
Proposed Department
Essential Job Functions
Medical Restrictions
Workplace Modifications
Return to Work Plan
Confidential Information
Supporting Documentation
Healthcare Provider
Work Capacity
Medical Review Period
Transfer Timeline
Current Position
Proposed Position
Transfer Period
Reasonable Accommodation
Medical Certificate
Treating Physician
Occupational Health Assessment
Current Department
Proposed Department
Essential Job Functions
Medical Restrictions
Workplace Modifications
Return to Work Plan
Confidential Information
Supporting Documentation
Healthcare Provider
Work Capacity
Medical Review Period
Transfer Timeline
Clauses
Medical Disclosure
Confidentiality
Health and Safety
Position Transfer
Timeline
Accommodation Requirements
Medical Evidence
Current Role Description
Workplace Modifications
Duration
Review Process
Supporting Documentation
Privacy Protection
Occupational Health
Performance Capability
Training Requirements
Return to Work
Confidentiality
Health and Safety
Position Transfer
Timeline
Accommodation Requirements
Medical Evidence
Current Role Description
Workplace Modifications
Duration
Review Process
Supporting Documentation
Privacy Protection
Occupational Health
Performance Capability
Training Requirements
Return to Work
Relevant Industries
Healthcare
Education
Manufacturing
Retail
Financial Services
Public Sector
Construction
Information Technology
Transportation
Hospitality
Professional Services
Mining and Resources
Telecommunications
Relevant Teams
Human Resources
Occupational Health and Safety
Employee Relations
Legal
Operations
Administration
Risk Management
Medical Services
Workplace Health
Industrial Relations
Relevant Roles
Human Resources Manager
HR Business Partner
Occupational Health and Safety Manager
Employee Relations Manager
Department Manager
Line Manager
Supervisor
Health and Safety Coordinator
HR Administrator
Workplace Relations Advisor
Personnel Officer
Operations Manager
Facilities Manager
Risk Management Officer
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