The Transfer Request Letter On Medical Grounds is a crucial document used when an employee needs to request a change in position or location due to medical circumstances. This document is particularly relevant in the United States, where it must comply with federal regulations including the Americans with Disabilities Act (ADA), HIPAA, and state-specific disability laws. The letter typically outlines the basic medical necessity without revealing confidential medical details, specifies the requested transfer details, and is usually accompanied by appropriate medical documentation. It serves as an official record of the accommodation request and initiates the interactive process between employer and employee.
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1. Recipient Information: Full name, title, and contact details of the person handling transfer requests
2. Employee Information: Current position, department, and duration of employment
3. Medical Basis: Brief description of medical condition necessitating transfer (without detailed medical information)
4. Transfer Request Details: Specific position or department requesting transfer to
5. Timeline: Requested timeframe for transfer consideration and implementation
1. Accommodation History: Previous accommodation attempts, if any. Include when there's relevant history
2. Performance Record: Brief mention of work performance. Include if positive and relevant
3. Preferred Alternatives: Alternative positions if first choice unavailable. Include when flexibility exists
1. Medical Documentation: Doctor's note or medical certification supporting transfer request
2. Job Description: Current role and/or requested position description
3. ADA Accommodation Form: If required by employer's HR policies
Relevant legal definitions
Transfer Request
Medical Grounds
Reasonable Accommodation
Current Position
Requested Position
Medical Documentation
Supporting Documentation
Healthcare Provider
Essential Job Functions
Medical Necessity
Transfer Timeline
Accommodation Process
Current Department
Target Department
Medical Certification
Confidential Information
Work Restrictions
Physical Requirements
Job Modification
Work Location
Medical Grounds
Reasonable Accommodation
Current Position
Requested Position
Medical Documentation
Supporting Documentation
Healthcare Provider
Essential Job Functions
Medical Necessity
Transfer Timeline
Accommodation Process
Current Department
Target Department
Medical Certification
Confidential Information
Work Restrictions
Physical Requirements
Job Modification
Work Location
Clauses
Date and Address
Subject Line
Opening Statement
Medical Necessity
Confidentiality
Current Position Details
Requested Transfer Details
Timeline
Medical Documentation Reference
Reasonable Accommodation
Previous Accommodations
Follow-up Procedure
Contact Information
Acknowledgment Request
Closing Statement
Signature Block
Subject Line
Opening Statement
Medical Necessity
Confidentiality
Current Position Details
Requested Transfer Details
Timeline
Medical Documentation Reference
Reasonable Accommodation
Previous Accommodations
Follow-up Procedure
Contact Information
Acknowledgment Request
Closing Statement
Signature Block
Relevant Industries
Relevant Teams
Relevant Roles
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