The Transfer Request Letter On Medical Grounds is a crucial document in Indian workplace administration that enables employees to formally request a change in their work location or role due to medical necessities. This document is typically used when an employee requires relocation or role modification due to health conditions that make their current posting unsuitable or challenging. The letter must be drafted in accordance with Indian labor laws and organizational policies, including appropriate medical documentation while maintaining medical privacy. It serves as an official record of the request and forms the basis for the organization's decision-making process regarding the transfer. The document is particularly relevant in situations where employees need specialized medical care, specific climate conditions, or proximity to healthcare facilities. It should include current posting details, medical justification (without breaching privacy), requested transfer details, and reference to supporting documentation.
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1. Sender's Details: Complete contact information of the employee including name, employee ID, current designation, and department
2. Recipient's Details: Name, designation, and department of the authority addressed (typically HR Head or Department Head)
3. Subject Line: Clear indication that this is a transfer request on medical grounds
4. Current Posting Details: Information about current work location, role, and duration of service
5. Medical Condition Overview: Brief description of the medical condition necessitating the transfer (while maintaining appropriate privacy)
6. Specific Transfer Request: Clear statement of the requested transfer location and/or role, with justification
7. Impact Statement: Brief explanation of how the transfer would help manage the medical condition
8. Closing Request: Formal request for consideration and approval
1. Family Details: Include if the medical condition affects family members or if family support is part of the medical necessity
2. Treatment History: Brief overview of ongoing treatment if relevant to justify the urgency or specifics of the transfer request
3. Preferred Timeline: Include if there is a specific timeframe needed for the transfer due to medical reasons
4. Alternative Locations: Include if multiple location options are acceptable for the transfer
5. Previous Transfer History: Include if relevant to show this is not a frequent request or to demonstrate stability in current role
1. Medical Certificate: Recent medical certificate from a registered medical practitioner detailing the condition and recommending the transfer
2. Treatment Records: Relevant medical records supporting the transfer request
3. Specialist Recommendation: Any specialist doctor's recommendation specific to the transfer request
4. Previous Performance Reviews: Recent performance evaluations to support the transfer request
5. Location Preference Letter: Detailed explanation of why specific location(s) would be beneficial for medical management
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