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1. Sender and Recipient Details: Formal letter heading with full legal names and addresses of both parties
2. Project Reference: Clear identification of the project, including project name, location, and reference numbers
3. Intent Declaration: Clear statement of intention to award the construction contract, subject to conditions
4. Tender/Bid Reference: Reference to the contractor's successful tender or bid, including date and version
5. Key Commercial Terms: Summary of essential terms including contract sum, completion date, and scope
6. Conditions Precedent: List of conditions that must be satisfied before formal contract award
7. Timeline: Expected dates for contract finalization and project commencement
8. Interim Arrangements: Any authorized preliminary work or arrangements before formal contract execution
9. Binding/Non-binding Elements: Clear statement of which elements are binding and non-binding
10. Expiry Date: Validity period of the letter of intent
11. Authorization: Signature block with name and position of authorized representative
1. Preliminary Works Authorization: Optional section authorizing specific preliminary works, used when immediate start is required before formal contract execution
2. Budget Constraints: Include when specific budget limitations or funding conditions need to be highlighted
3. Third Party Approvals: Required when project is subject to specific third-party or regulatory approvals
4. Payment Terms for Preliminary Works: Include when authorizing preliminary works to specify payment arrangements
5. Confidentiality Requirements: Add when specific confidentiality obligations need to be imposed immediately
6. Insurance Requirements: Include when specific insurance must be in place before preliminary works
7. Site Access Arrangements: Add when immediate site access needs to be arranged before formal contract
1. Schedule A - Scope Summary: High-level summary of the construction works scope
2. Schedule B - Key Commercial Terms: Detailed breakdown of contract sum, payment terms, and key dates
3. Schedule C - Pre-contract Documentation: List of documents required before formal contract execution
4. Schedule D - Preliminary Works Scope: Detailed description of any authorized preliminary works
5. Appendix 1 - Site Plan: Relevant drawings or plans identifying the construction site
6. Appendix 2 - Program Summary: High-level construction program or timeline
7. Appendix 3 - Key Personnel: List of key personnel from both parties involved in the project
Authorised Representative
Binding Elements
Commencement Date
Conditions Precedent
Construction Site
Contract Documents
Contract Program
Design Documents
Expiry Date
Final Contract
Intent Period
Key Commercial Terms
Letter of Intent
Non-binding Elements
Preliminary Works
Principal
Project
Proposed Contractor
Scope of Works
Security of Payment Legislation
Site Access Date
Successful Tender
Target Execution Date
Tender Documents
Works
Scope of Works
Contract Sum
Conditions Precedent
Timeline
Binding Effect
Non-binding Elements
Preliminary Works Authorization
Payment Terms
Site Access
Confidentiality
Insurance Requirements
Health and Safety
Environmental Compliance
Documentation Requirements
Representations and Warranties
Termination Rights
Governing Law
Dispute Resolution
Third Party Approvals
Security Requirements
Program Requirements
Authority to Proceed
Expiry
Acknowledgment and Acceptance
Commercial Construction
Residential Development
Infrastructure
Industrial Construction
Mining Construction
Healthcare Facilities
Educational Facilities
Retail Development
Hospitality Construction
Government Infrastructure
Transport Infrastructure
Energy and Resources
Legal
Commercial
Project Management
Construction
Procurement
Risk and Compliance
Executive Leadership
Business Development
Operations
Contract Administration
Project Director
Construction Manager
Commercial Manager
Contract Administrator
Legal Counsel
Project Manager
Development Manager
Procurement Manager
Chief Executive Officer
Operations Director
Risk Manager
Quantity Surveyor
Cost Manager
Tender Manager
Business Development Manager
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