GDPR Notice Template for Austria

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Key Requirements PROMPT example:

GDPR Notice

"I need a GDPR Notice for my Austrian e-commerce startup launching in March 2025, which will process customer data including payment information and shopping preferences, with a focus on personalized marketing and cross-border sales to Germany and Switzerland."

Document background
A GDPR Notice is a mandatory document required under Articles 13 and 14 of the General Data Protection Regulation for organizations processing personal data of EU residents, with specific provisions for compliance with Austrian law. This document must be provided to data subjects at the time their personal data is collected or within a reasonable period if collected indirectly. The notice ensures transparency about how an organization processes personal data, the legal bases for processing, data subject rights, and data protection measures. For Austrian operations, the notice must incorporate requirements from both the GDPR and the Austrian Data Protection Act (DSG), including specific provisions for employee data processing and electronic communications. The document should be written in clear, plain language and be easily accessible to all data subjects.
Suggested Sections

1. Introduction and Controller Information: Identifies the data controller, contact details, and DPO information if applicable

2. Types of Personal Data Processed: Detailed list of personal data categories collected and processed

3. Purposes and Legal Bases: Explanation of why personal data is processed and the legal grounds for processing

4. Data Recipients and Transfers: Information about who receives the data and any international transfers

5. Retention Periods: How long different types of personal data are kept

6. Data Subject Rights: Explanation of individual rights under GDPR and how to exercise them

7. Right to Lodge a Complaint: Information about the right to complain to the Austrian Data Protection Authority

8. Source of Personal Data: Where the personal data is obtained from, if not directly from the data subject

Optional Sections

1. Automated Decision Making: Required when automated decision-making or profiling is used

2. Cookie Information: Required for websites using cookies or similar tracking technologies

3. Marketing Communications: Required if personal data is used for direct marketing purposes

4. Special Categories of Data: Required when processing sensitive personal data

5. Children's Privacy: Required when services are offered to or data is collected from children

6. Employee Data Processing: Required when notice covers employee data processing

7. CCTV Monitoring: Required when video surveillance is used

8. Legitimate Interests Assessment: Required when legitimate interests is used as a legal basis

Suggested Schedules

1. Cookie List: Detailed list of cookies used, their purposes and duration

2. Data Retention Schedule: Detailed retention periods for different categories of personal data

3. Third Party Processors: List of data processors and their locations

4. Technical and Organizational Measures: Description of security measures implemented

5. Specific Processing Activities: Detailed description of particular processing operations

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Relevant Industries

Financial Services

Healthcare

Retail

Technology

Manufacturing

Education

Professional Services

Public Sector

Telecommunications

Transportation

Hospitality

Real Estate

Non-Profit

Energy

Media and Entertainment

Construction

Agriculture

Insurance

E-commerce

Research and Development

Relevant Teams

Legal

Compliance

Information Security

Information Technology

Human Resources

Marketing

Customer Service

Operations

Risk Management

Data Protection

Privacy

Digital Operations

Communications

Internal Audit

Product Development

Relevant Roles

Data Protection Officer

Privacy Manager

Legal Counsel

Compliance Officer

Information Security Manager

Risk Manager

HR Director

IT Director

Chief Technology Officer

Chief Information Officer

Chief Privacy Officer

Chief Legal Officer

Chief Compliance Officer

Operations Manager

Marketing Director

Customer Service Manager

Website Manager

Digital Operations Manager

Data Protection Specialist

Privacy Analyst

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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