The Data Protection Notice is a fundamental document required under both the EU General Data Protection Regulation (GDPR) and Austrian Data Protection Act (DSG). Organizations must provide this notice to data subjects at the time of collecting their personal data or within a reasonable period if data is obtained indirectly. The notice must be written in clear, plain language and contain specific information mandated by law, including the purposes of processing, legal bases, data recipients, and data subject rights. This document is particularly crucial in the Austrian context as it must comply with both EU-wide requirements and specific Austrian data protection provisions. The notice should be regularly reviewed and updated to reflect any changes in data processing activities or legal requirements.
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1. Introduction: Identifies the data controller and provides basic information about the purpose of the notice
2. Contact Details: Contact information for the data controller and Data Protection Officer (if appointed)
3. Types of Personal Data Processed: Comprehensive list of personal data categories collected and processed
4. Purposes and Legal Bases: Detailed explanation of processing purposes and corresponding legal bases under GDPR Article 6
5. Recipients and Data Sharing: Information about third parties who receive the personal data, including international transfers
6. Retention Periods: Information about how long personal data is stored
7. Data Subject Rights: Explanation of individual rights under GDPR and how to exercise them
8. Right to Lodge a Complaint: Information about the right to complain to the Austrian Data Protection Authority
9. Automated Decision Making: Information about any automated decision-making, including profiling
10. Changes to this Notice: Information about how changes to the notice will be communicated
1. Cookie Information: Required if the organization uses cookies on its website
2. Marketing Communications: Required if personal data is used for direct marketing purposes
3. CCTV Monitoring: Required if video surveillance is used on premises
4. Employee-Specific Processing: Required if the notice covers employee data processing
5. Children's Data: Required if services are offered to children or their data is processed
6. Special Categories of Data: Required if sensitive personal data (Article 9 GDPR) is processed
7. Joint Controllers: Required if there are joint controllers under Article 26 GDPR
1. Cookie List: Detailed list of cookies used, their purposes, and retention periods
2. Data Recipients List: Comprehensive list of data processors and other recipients
3. International Transfer Mechanisms: Details of safeguards for international data transfers
4. Processing Activities Register Extract: Detailed breakdown of specific processing activities and their characteristics
5. Technical and Organizational Measures: Description of security measures implemented to protect personal data
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