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Employee Privacy Notice
"I need an Employee Privacy Notice for our Austrian technology company that processes biometric data and transfers employee information to our offices in the US and Singapore, to be implemented by March 2025."
1. Introduction: Identifies the data controller (employer), scope of the notice, and its purpose
2. Types of Personal Data We Process: Comprehensive list of personal data categories collected and processed about employees
3. Purposes and Legal Bases for Processing: Detailed explanation of why personal data is processed and the legal grounds under GDPR Article 6
4. Data Recipients and Transfers: Information about who receives the personal data, including internal departments and external processors
5. Data Retention Periods: Explanation of how long different types of personal data are kept
6. Your Rights as a Data Subject: Description of employee rights under GDPR and Austrian law, including access, rectification, and erasure
7. Data Security Measures: Overview of technical and organizational measures to protect personal data
8. Contact Information: Details of data protection officer (if applicable) and how to raise privacy concerns
1. International Data Transfers: Required if personal data is transferred outside the EEA, detailing transfer mechanisms and safeguards
2. Automated Decision Making: Required if automated processing or profiling is used in employment context
3. Works Council Information: Include if there's a works council and specific agreements regarding data processing
4. Monitoring and Surveillance: Required if workplace monitoring systems or surveillance are in place
5. Special Categories of Data: Required if processing sensitive data like health information or biometric data
1. Schedule 1 - Detailed Data Processing Activities: Comprehensive table listing specific processing activities, purposes, and retention periods
2. Schedule 2 - Approved Data Processors: List of third-party processors and their processing activities
3. Schedule 3 - Technical and Organizational Measures: Detailed description of security measures implemented to protect personal data
4. Appendix A - Data Subject Request Form: Template form for employees to exercise their data protection rights
5. Appendix B - Consent Forms: Optional specific consent forms for processing activities requiring explicit consent
Authors
Processing
Data Controller
Data Processor
Data Subject
Special Categories of Personal Data
Data Protection Officer
Consent
Legitimate Interest
Data Recipient
Third Party
Data Transfer
Supervisory Authority
Works Council
Filing System
Pseudonymization
Data Minimization
Storage Limitation
Data Breach
Automated Decision-Making
Profiling
Cross-border Processing
Employee Data
Binding Corporate Rules
Standard Contractual Clauses
Joint Controller
Privacy Shield
Data Protection Impact Assessment
Records of Processing Activities
Technical and Organizational Measures
Data Collection
Purpose of Processing
Legal Basis
Data Categories
Data Recipients
Data Transfers
Retention Periods
Data Subject Rights
Consent Withdrawal
Data Security
Automated Decision Making
Data Protection Officer
Complaint Rights
Works Council Rights
Workplace Monitoring
Employee Communications
Access Control
Data Breach Notification
International Transfer Safeguards
Special Categories Processing
Data Sharing
Record Keeping
Data Accuracy
Data Minimization
Storage Limitation
Data Protection Measures
Third Party Processing
Accountability
Documentation
Technology
Healthcare
Financial Services
Manufacturing
Retail
Professional Services
Education
Non-profit
Transportation
Construction
Energy
Telecommunications
Media
Hospitality
Real Estate
Agriculture
Mining
Public Sector
Human Resources
Legal
Compliance
Information Technology
Information Security
Risk Management
Data Protection
Internal Audit
Corporate Communications
Employee Relations
Human Resources Director
Data Protection Officer
Privacy Manager
Compliance Officer
Legal Counsel
HR Manager
IT Security Manager
Risk Manager
Chief Privacy Officer
Employment Lawyer
HR Business Partner
Recruitment Manager
Personnel Administrator
Chief Information Security Officer
Chief Legal Officer
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