The Event Space Rental Agreement is essential for any business or individual offering venue spaces for temporary events in Austria. This document serves as a legally binding contract between the venue owner/operator and the renter, structured in accordance with Austrian civil law principles, particularly the ABGB (Allgemeines bürgerliches Gesetzbuch) and Veranstaltungsgesetz. It is designed to protect both parties' interests by clearly defining rental terms, operational parameters, and compliance requirements. The agreement is particularly relevant in today's event industry where clear documentation of rights, responsibilities, and risk allocation is crucial. It includes comprehensive provisions for various scenarios, from corporate events to private celebrations, while ensuring compliance with Austrian safety regulations, insurance requirements, and commercial operation standards.
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1. Parties: Identification of the venue owner/operator (Vermieter) and the renter (Mieter), including full legal names, addresses, and registration details if applicable
2. Background: Brief context of the agreement and description of the venue premises
3. Definitions: Key terms used throughout the agreement including 'Venue', 'Event', 'Rental Period', 'Force Majeure', etc.
4. Rental Period: Specific dates and times for the rental, including setup and breakdown periods
5. Rental Fee and Payment Terms: Detailed breakdown of fees, payment schedule, deposit requirements, and payment methods
6. Permitted Use: Allowed activities and purposes for which the venue may be used
7. Capacity and Compliance: Maximum occupancy and compliance with safety regulations
8. Insurance Requirements: Required insurance coverage for the event and proof of insurance
9. Security and Safety: Security requirements, emergency procedures, and safety protocols
10. Cancellation and Termination: Conditions for cancellation by either party and associated penalties
11. Liability and Indemnification: Allocation of risks and responsibilities between parties
12. Governing Law and Jurisdiction: Specification of Austrian law application and jurisdiction for disputes
1. Catering and Alcohol: Include when the venue provides or allows external catering services and alcohol service
2. Technical Equipment: Include when the venue provides audio-visual or technical equipment for use
3. Parking Facilities: Include when the venue offers parking spaces or has specific parking arrangements
4. Staffing Requirements: Include when the venue mandates use of specific staff or provides staff services
5. Noise Restrictions: Include for venues in residential areas or with specific noise limitations
6. Cleaning Services: Include when specific cleaning arrangements or services are provided
7. Marketing Rights: Include when the agreement covers rights to use venue name/images for event promotion
8. Force Majeure Extended Provisions: Include when specific circumstances like pandemic-related restrictions need detailed coverage
1. Schedule A - Venue Floor Plan: Detailed floor plan showing rental spaces, emergency exits, and key facilities
2. Schedule B - Equipment Inventory: List of included equipment, furniture, and facilities with condition report
3. Schedule C - Fee Schedule: Detailed breakdown of all fees, including optional services and additional charges
4. Schedule D - House Rules: Venue-specific rules and operational guidelines
5. Schedule E - Technical Specifications: Detailed technical information about venue capabilities and limitations
6. Appendix 1 - Required Permits: List of required permits and responsibilities for obtaining them
7. Appendix 2 - Insurance Requirements: Detailed insurance specifications and coverage requirements
8. Appendix 3 - Emergency Procedures: Emergency contact information and procedures
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