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Event Space Rental Agreement

Event Space Rental Agreement Template for Indonesia

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Key Requirements PROMPT example:

Event Space Rental Agreement

"I need an Event Space Rental Agreement for a high-end restaurant venue in Jakarta that will be used for corporate events, with specific focus on food safety regulations and liability coverage for up to 200 guests."

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Document background
The Event Space Rental Agreement is essential for businesses and individuals in Indonesia who need to formalize temporary venue rentals for various occasions. This document is specifically tailored to comply with Indonesian legal requirements, including the Civil Code (KUH Perdata), building safety regulations, and local municipal requirements for public gatherings. It's commonly used for renting spaces for corporate events, weddings, exhibitions, conferences, and social gatherings. The agreement includes crucial provisions for rental terms, payment conditions, permitted use, insurance requirements, and liability allocations, while incorporating specific Indonesian legal and regulatory compliance elements. It's particularly important in protecting both venue owners' and renters' interests by clearly defining responsibilities, conditions of use, and risk management procedures.
Suggested Sections

1. Parties: Identification of the venue owner/operator and the renter, including complete legal names, addresses, and business registration numbers if applicable

2. Background: Brief context about the venue, its intended use, and the purpose of the agreement

3. Definitions: Definitions of key terms used throughout the agreement including 'Event Space', 'Event Period', 'Permitted Use', etc.

4. Rental Terms: Specific details about the rental period, including date, time of access, and duration

5. Rental Fee and Payment Terms: Rental costs, payment schedule, security deposit, and method of payment

6. Use of Premises: Permitted activities, restrictions, and conditions for use of the event space

7. Obligations of the Venue Owner: Responsibilities of the owner including maintenance, utilities, and basic facilities provided

8. Obligations of the Renter: Renter's responsibilities including compliance with venue rules, proper use of facilities, and cleanup

9. Insurance and Liability: Insurance requirements and allocation of risks between parties

10. Termination: Conditions and process for early termination of the agreement

11. Force Majeure: Provisions for unforeseen circumstances preventing use of the venue

12. Governing Law and Dispute Resolution: Applicable law and methods for resolving disputes

Optional Sections

1. Catering and Food Service: Required when the venue provides or restricts catering services

2. Technical Equipment and Support: Needed when the venue provides audio-visual or technical equipment

3. Security Services: Required for larger events or venues requiring specific security arrangements

4. Parking Facilities: Include when parking arrangements are part of the rental agreement

5. Advertising and Promotion: Needed when there are specific requirements or restrictions regarding event promotion

6. Licensing and Permits: Required when specific events need additional permits or licenses

7. Decoration and Setup: Include when there are specific rules about venue decoration and setup

8. COVID-19 or Health Safety Protocols: Include when specific health and safety measures are required

Suggested Schedules

1. Schedule A - Venue Floor Plan: Detailed layout of the event space including dimensions and facilities

2. Schedule B - Inventory List: List of furniture, equipment, and facilities included in the rental

3. Schedule C - Rate Card: Detailed breakdown of rental fees, additional services, and overtime charges

4. Schedule D - Venue Rules and Regulations: Specific rules and guidelines for using the venue

5. Schedule E - Setup and Breakdown Schedule: Timeline for event setup and cleanup

6. Appendix 1 - Insurance Requirements: Detailed insurance requirements and coverage limits

7. Appendix 2 - Emergency Procedures: Safety protocols and emergency contact information

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Agreement
Venue
Event Space
Premises
Event
Rental Period
Setup Period
Breakdown Period
Permitted Use
Force Majeure
Rental Fee
Security Deposit
Additional Charges
Business Day
Working Hours
Owner
Renter
Authorized Representative
Booking Date
Commencement Date
Equipment
Facilities
Common Areas
Maximum Capacity
Permitted Hours
Service Providers
Venue Rules
Basic Services
Additional Services
Insurance Requirements
Damage
Emergency
Health and Safety Regulations
Local Authority
Applicable Laws
Permitted Activities
Restricted Activities
Technical Equipment
Venue Staff
Venue Manager
Operating Hours
Payment Due Date
Cancellation Fee
Overtime Charges
Guest
Event License
Safety Equipment
Clauses
Parties and Definitions
Rental Grant
Term and Duration
Payment Terms
Security Deposit
Use of Premises
Permitted Activities
Venue Access
Equipment and Facilities
Health and Safety
Insurance
Liability and Indemnification
Force Majeure
Termination
Cancellation
Damage and Repairs
Cleaning and Maintenance
Security
Noise Control
Capacity Limits
Catering and Food Service
Technical Services
Parking
Utilities
Compliance with Laws
Permits and Licenses
Assignment and Subletting
Notices
Dispute Resolution
Governing Law
Entire Agreement
Severability
Amendments
Third-Party Rights
Counterparts
Survival
Relevant Industries

Hospitality

Events Management

Entertainment

Real Estate

Tourism

Corporate Services

Wedding Industry

Exhibition and Trade Shows

Food and Beverage

Conferences and Conventions

Relevant Teams

Legal

Operations

Facilities Management

Events Management

Sales

Risk Management

Property Management

Business Development

Compliance

Finance

Relevant Roles

Venue Manager

Events Coordinator

Facilities Manager

Property Manager

Operations Director

Legal Counsel

Corporate Events Manager

Wedding Planner

Conference Organizer

Risk Management Officer

Sales Manager

Business Development Manager

Contract Administrator

Compliance Officer

Industries
Indonesian Civil Code (KUH Perdata): The fundamental law governing contracts in Indonesia, including formation, validity, and enforcement of agreements (particularly Book III on Obligations)
Law No. 28 of 2002 on Buildings (UU Bangunan Gedung): Regulates building safety, security, and functionality requirements for public spaces
Law No. 8 of 1999 on Consumer Protection: Governs the rights and obligations of service providers and consumers, including safety and quality standards
Government Regulation No. 36 of 2005: Implementation regulation for the Building Law, including technical requirements for public gathering spaces
Local Spatial Planning Laws (RTRW): Municipal regulations governing land use and zoning requirements for event spaces
Minister of Home Affairs Regulation No. 38 of 2017: Guidelines for regional permits including those related to entertainment and public gathering events
Law No. 36 of 2008 on Income Tax: Regulations regarding taxation of rental income and related business activities
Environmental Management and Protection Law No. 32 of 2009: Environmental protection requirements including noise control and waste management for public venues
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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