Venue Hire Contract Template for Indonesia

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Key Requirements PROMPT example:

Venue Hire Contract

"I need a Venue Hire Contract for my wedding venue business in Jakarta, Indonesia, which will be used as a template for all venue bookings and must include specific provisions for catering services, photography rights, and noise restrictions due to our location in a residential area."

Document background
The Venue Hire Contract serves as a legally binding agreement under Indonesian law between a venue owner/operator and a party seeking temporary use of a venue or facility. This document is essential when any party wishes to temporarily use a space for events, conferences, exhibitions, performances, or other purposes. It should be used whenever a formal arrangement for venue hire is needed, whether for a single event or recurring use. The contract includes critical information about the venue, hire period, permitted activities, fees, payment terms, insurance requirements, and various operational conditions. It ensures compliance with Indonesian regulations regarding building safety, consumer protection, and business operations while protecting both parties' interests through clear definition of rights, responsibilities, and liability provisions. The document is particularly important in the Indonesian context where specific local regulations regarding building use, safety standards, and business operations must be addressed.
Suggested Sections

1. Parties: Identification of the venue owner/operator and the hirer, including complete legal names, addresses, and registration details if applicable

2. Background: Context of the venue hire arrangement, brief description of the venue, and general purpose of the agreement

3. Definitions: Key terms used throughout the agreement including 'Venue', 'Hire Period', 'Permitted Use', 'Hire Fee', etc.

4. Hire Grant: Specific details of what is being hired, including exact spaces, facilities, and equipment included

5. Hire Period: Specific dates, times, and duration of the hire period, including access times for setup and breakdown

6. Hire Fee and Payment Terms: Amount payable, payment schedule, deposit requirements, and payment methods

7. Hirer's Obligations: Key responsibilities of the hirer including venue use rules, capacity limits, and conduct requirements

8. Venue Owner's Obligations: Responsibilities of the venue owner including provision of facilities, maintenance, and basic services

9. Insurance and Liability: Insurance requirements, liability limitations, and indemnification provisions

10. Termination: Circumstances under which either party can terminate the agreement and consequences

11. Force Majeure: Provisions for unforeseen circumstances preventing venue use

12. Governing Law and Dispute Resolution: Applicable law and process for resolving disputes

13. General Provisions: Standard boilerplate clauses including notices, entire agreement, and amendments

Optional Sections

1. Catering and Food Service: Required when the venue provides or restricts catering services

2. Technical Equipment and Support: Needed when specific technical equipment or support staff are included

3. Security Requirements: Important for large events or venues requiring specific security arrangements

4. Alcohol Service: Required when alcohol will be served at the venue

5. Advertising and Promotion: Relevant when the agreement includes terms about event promotion or venue branding

6. Cleaning and Waste Management: Detailed requirements for venues where specific cleaning arrangements are necessary

7. Parking Arrangements: Required when parking facilities are part of the venue hire

8. Noise Restrictions: Important for venues in residential areas or with specific noise limitations

Suggested Schedules

1. Schedule 1 - Venue Description and Floor Plan: Detailed description of the venue, including floor plans and capacity details

2. Schedule 2 - Hire Fee Breakdown: Itemized breakdown of all fees, deposits, and additional charges

3. Schedule 3 - Services and Equipment Included: List of all services, equipment, and facilities included in the hire

4. Schedule 4 - Venue Rules and Regulations: Specific rules and regulations for venue use

5. Schedule 5 - Insurance Requirements: Detailed insurance requirements and coverage limits

6. Appendix A - Setup and Breakdown Schedule: Detailed timeline for venue access, setup, and breakdown

7. Appendix B - Emergency Procedures: Emergency contact information and procedures

8. Appendix C - Technical Specifications: Technical details of venue facilities and equipment

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Clauses
Relevant Industries

Entertainment and Events

Hospitality

Real Estate

Education

Corporate Services

Tourism

Religious Services

Government and Public Sector

Non-Profit

Sports and Recreation

Arts and Culture

Professional Services

Relevant Teams

Legal

Operations

Facilities Management

Events

Sales

Business Development

Risk and Compliance

Property Management

Customer Relations

Finance

Marketing

Relevant Roles

Facilities Manager

Events Manager

Property Manager

Legal Counsel

Operations Director

Venue Coordinator

Contract Administrator

Business Development Manager

Sales Manager

Risk Manager

Compliance Officer

Event Planner

Wedding Coordinator

Conference Manager

Exhibition Director

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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