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Event Sponsorship Contract

Event Sponsorship Contract Template for Austria

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Key Requirements PROMPT example:

Event Sponsorship Contract

"I need an Event Sponsorship Contract under Austrian law for a premium-level sponsor of our annual tech conference in Vienna in March 2025, with exclusive category rights and digital streaming provisions."

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Document background
The Event Sponsorship Contract serves as a crucial legal framework for establishing sponsorship relationships in the Austrian market. This document is essential when organizations seek to formalize sponsorship arrangements for events ranging from cultural festivals to sporting competitions, corporate conferences, and community gatherings. The contract comprehensively addresses all aspects of the sponsorship relationship, including financial terms, brand usage rights, activation opportunities, and compliance with Austrian regulations. It is specifically designed to protect both the event organizer's and sponsor's interests while ensuring clarity in deliverables and expectations. The document incorporates necessary provisions to comply with Austrian commercial law, advertising standards, and event regulations, making it suitable for both domestic and international sponsorship arrangements within the Austrian jurisdiction.
Suggested Sections

1. Parties: Identification of the event organizer and sponsor, including full legal names, registration numbers, and registered addresses

2. Background: Context of the agreement, brief description of the event, and the parties' intentions

3. Definitions: Definitions of key terms used throughout the agreement, including 'Event', 'Sponsorship Benefits', 'Sponsor Materials', etc.

4. Sponsorship Rights: Detailed description of the sponsorship package and rights granted to the sponsor

5. Sponsor Obligations: Sponsor's commitments, including payment terms, provision of materials, and compliance requirements

6. Organizer Obligations: Event organizer's commitments, including delivery of sponsorship benefits and event execution

7. Intellectual Property Rights: Usage rights and restrictions regarding logos, trademarks, and other IP of both parties

8. Term and Termination: Duration of the agreement and circumstances under which it can be terminated

9. Payment Terms: Sponsorship fees, payment schedule, and method of payment

10. Confidentiality: Obligations regarding confidential information shared between parties

11. Force Majeure: Provisions for unforeseen circumstances affecting event execution

12. Governing Law and Jurisdiction: Specification of Austrian law as governing law and jurisdiction for disputes

13. General Provisions: Standard contractual provisions including entire agreement, amendments, and notices

Optional Sections

1. Exclusivity: Terms regarding sponsor's exclusive rights in their industry category, used when exclusive sponsorship is agreed

2. Insurance: Insurance requirements for both parties, particularly relevant for high-value or high-risk events

3. Media Rights: Specific provisions regarding broadcasting, streaming, or recording rights, needed for media-covered events

4. Hospitality Benefits: Details of VIP access, tickets, or hospitality packages, included for sponsorships with significant hospitality components

5. Cancellation and Postponement: Specific provisions for event cancellation or postponement, particularly relevant in uncertain circumstances

6. Data Protection: Specific GDPR compliance provisions, required when personal data processing is involved

7. Anti-Corruption Compliance: Specific anti-corruption provisions, important for international sponsors or high-value agreements

8. Sustainability Requirements: Environmental and sustainability obligations, relevant for events with specific sustainability goals

Suggested Schedules

1. Schedule 1 - Sponsorship Benefits: Detailed list of all sponsorship benefits, including branding opportunities, exposure, and activation rights

2. Schedule 2 - Payment Schedule: Detailed breakdown of payment amounts, dates, and milestones

3. Schedule 3 - Brand Guidelines: Technical specifications for logo usage, brand guidelines, and approval processes

4. Schedule 4 - Event Schedule: Timeline of the event, including key dates for deliverables and activations

5. Schedule 5 - Technical Requirements: Technical specifications for sponsor materials, digital assets, or equipment

6. Appendix A - Sponsor's Materials: List of materials to be provided by the sponsor, including formats and deadlines

7. Appendix B - Insurance Requirements: Detailed insurance requirements and minimum coverage levels

8. Appendix C - Reporting and Metrics: Agreed metrics for measuring sponsorship success and reporting requirements

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Agreement
Applicable Laws
Approved Sponsor Materials
Brand Guidelines
Business Day
Commencement Date
Confidential Information
Event
Event Duration
Event Marks
Event Venue
Exclusivity Period
Force Majeure Event
Intellectual Property Rights
License Period
Marketing Rights
Official Sponsor
Payment Schedule
Sponsorship Benefits
Sponsorship Category
Sponsorship Fee
Sponsorship Rights
Sponsorship Term
Sponsor Marks
Sponsor Materials
Territory
Term
Third Party Rights
VAT
Venue Owner
Clauses
Definitions
Grant of Rights
Sponsorship Fee
Payment Terms
Sponsor Benefits
Event Operation
Intellectual Property
Brand Usage
Exclusivity
Term and Termination
Force Majeure
Confidentiality
Data Protection
Insurance
Liability and Indemnification
Warranties and Representations
Anti-Corruption
Compliance with Laws
Assignment
Amendments
Notices
Dispute Resolution
Governing Law
Entire Agreement
Severability
Event Cancellation
Media Rights
Hospitality
Reporting Requirements
Quality Control
Third Party Rights
Health and Safety
Sustainability
Waiver
Counterparts
Relevant Industries

Sports and Entertainment

Media and Broadcasting

Consumer Goods

Financial Services

Technology

Telecommunications

Automotive

Energy and Utilities

Food and Beverage

Professional Services

Healthcare

Education

Non-Profit Organizations

Retail

Tourism and Hospitality

Relevant Teams

Legal

Marketing

Finance

Operations

Commercial

Compliance

Business Development

Corporate Communications

Brand Management

Sponsorship

Events

Risk Management

Relevant Roles

Event Manager

Sponsorship Director

Marketing Manager

Legal Counsel

Commercial Director

Brand Manager

Partnership Manager

Finance Manager

Operations Director

Compliance Officer

Business Development Manager

Corporate Communications Manager

Chief Marketing Officer

Chief Financial Officer

General Counsel

Industries
Austrian Civil Code (ABGB - Allgemeines bürgerliches Gesetzbuch): Fundamental law governing contracts, including formation, performance, and termination of contractual relationships
Austrian Commercial Code (UGB - Unternehmensgesetzbuch): Regulates commercial transactions and business relationships between enterprises
Austrian Federal Law against Unfair Competition (UWG - Bundesgesetz gegen den unlauteren Wettbewerb): Governs fair competition and advertising practices, relevant for sponsorship arrangements
Austrian Media Act (Mediengesetz): Regulates media-related aspects of sponsorship and advertising
Austrian Trademark Protection Act (Markenschutzgesetz): Protects trademarks and regulates their use in sponsorship agreements
Austrian Copyright Act (Urheberrechtsgesetz): Governs the use of copyrighted materials in sponsorship activities
Austrian Value Added Tax Act (Umsatzsteuergesetz): Determines VAT implications of sponsorship payments and benefits
Event Security Act (Veranstaltungssicherheitsgesetz): Regulates safety and security requirements for public events
Austrian Data Protection Act (Datenschutzgesetz): Governs the handling of personal data in context of events and promotional activities
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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