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Conference Speaker Agreement

Conference Speaker Agreement Template for Austria

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Key Requirements PROMPT example:

Conference Speaker Agreement

"I need a Conference Speaker Agreement for a keynote speaker from the United States presenting at our medical conference in Vienna in March 2025, with provisions for recording rights and potential hybrid attendance options."

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Document background
The Conference Speaker Agreement is essential for professional events and conferences held in Austria or subject to Austrian jurisdiction. This document serves as a comprehensive legal framework for engaging speakers, whether for in-person, virtual, or hybrid events. It addresses key aspects such as speaker compensation, intellectual property rights, and data protection under both Austrian law and EU regulations. The agreement is particularly important given the increasing complexity of modern speaking engagements, which often involve digital content, recordings, and international participants. It protects both the organizer's and speaker's interests while ensuring compliance with local business practices and legal requirements, including specific Austrian contract law provisions and EU directives.
Suggested Sections

1. Parties: Identification of the conference organizer and the speaker, including full legal names, addresses, and registration details

2. Background: Brief context about the conference and the purpose of engaging the speaker

3. Definitions: Key terms used throughout the agreement, including 'Event', 'Services', 'Materials', and 'Intellectual Property'

4. Speaker Services: Detailed description of the speaking engagement, including topic, duration, and format

5. Date and Venue: Specific details about when and where the speaking engagement will take place

6. Speaker's Obligations: Core responsibilities including preparation, delivery, participation in related activities, and professional conduct

7. Organizer's Obligations: Responsibilities of the conference organizer, including logistics, support, and facilities

8. Fees and Payment Terms: Compensation details, payment schedule, and expense reimbursement policies

9. Intellectual Property Rights: Ownership and usage rights of presentation materials and recordings

10. Data Protection: GDPR compliance measures and data handling procedures

11. Cancellation and Postponement: Terms and procedures for cancellation or rescheduling by either party

12. Liability and Insurance: Scope of liability, indemnification requirements, and insurance obligations

13. General Provisions: Standard clauses including governing law, jurisdiction, entire agreement, and amendments

Optional Sections

1. Virtual Participation: Specific terms for online or hybrid events, including technical requirements and contingencies

2. Travel and Accommodation: Include when the organizer is responsible for speaker's travel arrangements and accommodation

3. Marketing and Promotion: Terms for using speaker's name, image, and biography in event promotion

4. Recording Rights: Specific terms for recording, streaming, and post-event content usage

5. Exclusivity: Restrictions on speaker's participation in competing events, if applicable

6. Workshop Materials: Additional terms for supplementary materials or workshops beyond the main presentation

7. Translation Services: Terms for translation or interpretation services if the presentation is in multiple languages

8. Force Majeure: Extended provisions for unforeseen circumstances, particularly relevant post-COVID

Suggested Schedules

1. Schedule A - Technical Requirements: Detailed technical specifications for the presentation, including AV requirements

2. Schedule B - Payment Schedule: Detailed breakdown of fees, payment dates, and payment methods

3. Schedule C - Presentation Overview: Outline of the presentation content, format, and timeline

4. Schedule D - Marketing Materials: Speaker's approved biography, photographs, and presentation description

5. Appendix 1 - Data Processing Agreement: GDPR-compliant data processing terms and procedures

6. Appendix 2 - Insurance Requirements: Specific insurance coverage requirements and certificates

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Agreement
Speaker
Organizer
Event
Services
Presentation
Materials
Confidential Information
Force Majeure
Intellectual Property Rights
Presentation Date
Venue
Fee
Expenses
Recording
Personal Data
Data Protection Laws
Working Day
Marketing Materials
Technical Requirements
Virtual Platform
Session
Schedule
Attendees
Registration Fee
Speaking Slot
Content
Background IP
Deliverables
Term
Territory
Authorized Representative
Associated Companies
Event Materials
Speaker Biography
Relevant Industries

Events and Conferences

Education and Training

Professional Services

Technology and IT

Healthcare and Medical

Financial Services

Legal Services

Media and Entertainment

Consulting

Academic and Research

Non-profit Organizations

Corporate Training

Relevant Teams

Legal

Events

Operations

Procurement

Marketing

Business Development

Content Management

Finance

Human Resources

Compliance

Administration

Relevant Roles

Event Manager

Conference Coordinator

Legal Counsel

Professional Speaker

Keynote Speaker

Program Director

Chief Executive Officer

Training Manager

Head of Events

Procurement Manager

Contracts Administrator

Business Development Manager

Marketing Director

Operations Manager

Content Director

Industries
Austrian Civil Code (ABGB): The fundamental law governing contracts in Austria, covering formation, validity, and enforcement of contracts, including service agreements
Austrian Commercial Code (UGB): Regulates commercial transactions and business relationships, relevant for professional speakers and commercial aspects of the agreement
Austrian Copyright Act (Urheberrechtsgesetz): Governs intellectual property rights related to the speaker's materials, presentations, and recordings
EU General Data Protection Regulation (GDPR): Regulates the processing of personal data of speakers and attendees, including consent requirements and data handling
Austrian Income Tax Act (EStG): Governs taxation of speaker fees and related compensation, including requirements for non-resident speakers
Austrian Value Added Tax Act (UStG): Determines VAT obligations for speaking services and related activities
Austrian Event Safety Act (Veranstaltungsgesetz): Covers safety and organizational requirements for public events, varying by Austrian state (Bundesland)
Austrian E-Commerce Act (ECG): Relevant for digital aspects of the conference and online content distribution
EU Services Directive: Applies to cross-border service provision within the EU, relevant for international speakers
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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