The Conference Speaker Agreement is essential for professional events and conferences held in Austria or subject to Austrian jurisdiction. This document serves as a comprehensive legal framework for engaging speakers, whether for in-person, virtual, or hybrid events. It addresses key aspects such as speaker compensation, intellectual property rights, and data protection under both Austrian law and EU regulations. The agreement is particularly important given the increasing complexity of modern speaking engagements, which often involve digital content, recordings, and international participants. It protects both the organizer's and speaker's interests while ensuring compliance with local business practices and legal requirements, including specific Austrian contract law provisions and EU directives.
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1. Parties: Identification of the conference organizer and the speaker, including full legal names, addresses, and registration details
2. Background: Brief context about the conference and the purpose of engaging the speaker
3. Definitions: Key terms used throughout the agreement, including 'Event', 'Services', 'Materials', and 'Intellectual Property'
4. Speaker Services: Detailed description of the speaking engagement, including topic, duration, and format
5. Date and Venue: Specific details about when and where the speaking engagement will take place
6. Speaker's Obligations: Core responsibilities including preparation, delivery, participation in related activities, and professional conduct
7. Organizer's Obligations: Responsibilities of the conference organizer, including logistics, support, and facilities
8. Fees and Payment Terms: Compensation details, payment schedule, and expense reimbursement policies
9. Intellectual Property Rights: Ownership and usage rights of presentation materials and recordings
10. Data Protection: GDPR compliance measures and data handling procedures
11. Cancellation and Postponement: Terms and procedures for cancellation or rescheduling by either party
12. Liability and Insurance: Scope of liability, indemnification requirements, and insurance obligations
13. General Provisions: Standard clauses including governing law, jurisdiction, entire agreement, and amendments
1. Virtual Participation: Specific terms for online or hybrid events, including technical requirements and contingencies
2. Travel and Accommodation: Include when the organizer is responsible for speaker's travel arrangements and accommodation
3. Marketing and Promotion: Terms for using speaker's name, image, and biography in event promotion
4. Recording Rights: Specific terms for recording, streaming, and post-event content usage
5. Exclusivity: Restrictions on speaker's participation in competing events, if applicable
6. Workshop Materials: Additional terms for supplementary materials or workshops beyond the main presentation
7. Translation Services: Terms for translation or interpretation services if the presentation is in multiple languages
8. Force Majeure: Extended provisions for unforeseen circumstances, particularly relevant post-COVID
1. Schedule A - Technical Requirements: Detailed technical specifications for the presentation, including AV requirements
2. Schedule B - Payment Schedule: Detailed breakdown of fees, payment dates, and payment methods
3. Schedule C - Presentation Overview: Outline of the presentation content, format, and timeline
4. Schedule D - Marketing Materials: Speaker's approved biography, photographs, and presentation description
5. Appendix 1 - Data Processing Agreement: GDPR-compliant data processing terms and procedures
6. Appendix 2 - Insurance Requirements: Specific insurance coverage requirements and certificates
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