Business Rejection Letter Template for Austria

The Business Rejection Letter is a crucial document in Austrian business communications, used when an organization needs to formally decline business proposals, partnership offers, vendor applications, or other commercial opportunities. It must comply with Austrian commercial law, including the Austrian Civil Code (ABGB) and Commercial Code (UGB), while adhering to data protection requirements under DSG and anti-discrimination legislation. The document serves multiple purposes: it clearly communicates the rejection decision, maintains professional relationships, protects the company legally, and provides necessary documentation for business records. A well-drafted Business Rejection Letter should balance diplomatic language with clear communication, while ensuring all legal and formal requirements under Austrian law are met.

1. Letterhead: Company's official letterhead including full legal name, address, and contact information as required by Austrian business standards

2. Date and Reference: Current date and any relevant reference numbers from previous correspondence

3. Recipient Details: Full name, title, company name (if applicable), and complete address of the recipient

4. Subject Line: Clear indication of what the letter pertains to (e.g., 'Re: Business Proposal dated [Date]')

5. Acknowledgment: Recognition of the received proposal/application and expression of appreciation

6. Rejection Statement: Clear but diplomatic communication of the negative decision

7. Brief Explanation: Concise, professional explanation for the rejection without overly detailed justification

8. Closing Statement: Professional conclusion with appropriate formalities as per Austrian business customs

9. Signature Block: Full name, title, and company details of the sender with signature