The Salary Increase Rejection Letter is a crucial document in Austrian employment relations, used when an organization needs to formally decline an employee's request for a salary increase. This document must comply with Austrian labor laws, including the AVRAG and collective bargaining agreements where applicable. It serves multiple purposes: documenting the decision, providing clear justification, maintaining professional relationships, and ensuring legal compliance. The letter typically follows a formal business format and includes essential elements such as acknowledgment of the request, explanation of the decision, and any relevant future considerations. It's particularly important to ensure the content is clear, respectful, and non-discriminatory, while also providing sufficient documentation for HR records.
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1. Date and Address Block: Formal business letter header including date, employee's name and address
2. Subject Line: Clear indication that this relates to the salary increase request
3. Acknowledgment: Recognition of the employee's request and when it was made
4. Decision Statement: Clear and direct statement about the rejection of the salary increase request
5. Explanation: Brief but specific reasons for the rejection, such as business conditions or performance metrics
6. Appreciation: Statement acknowledging the employee's contributions and commitment
7. Closing: Professional closing with signature block of the authorized person
1. Future Review Date: Include when there's a specific timeframe for reconsidering the request
2. Performance Improvement Suggestions: Include when the rejection is based on performance-related factors
3. Alternative Benefits: Include when offering other forms of compensation or benefits in lieu of salary increase
4. Appeal Process: Include when internal policies allow for formal appeals of such decisions
5. Development Opportunities: Include when suggesting training or growth opportunities that could lead to future increases
1. Performance Review Summary: If rejection is performance-based, attach relevant performance review documentation
2. Salary Band Information: If relevant, attach information showing current salary positioning within company bands
3. Company Financial Overview: If rejection is due to business conditions, attach relevant financial indicators (sanitized for confidentiality)
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