The Salary Increase Rejection Letter is a crucial document in Hong Kong's employment landscape, used when an organization needs to formally respond to an employee's request for a salary increase with a negative decision. This document serves multiple purposes: it provides a clear record of the decision, explains the reasoning behind the rejection, and maintains professional relationships while ensuring legal compliance. The letter must be drafted in accordance with Hong Kong employment law, particularly the Employment Ordinance (Cap. 57) and various anti-discrimination ordinances. It should be used when a formal salary increase request has been received and reviewed, but cannot be granted due to various factors such as business conditions, performance considerations, or budgetary constraints. The document typically includes acknowledgment of the request, the decision, supporting rationale, and future considerations, while maintaining a professional and constructive tone.

1. Letter Header: Company letterhead, date, reference number, and employee's contact details

2. Subject Line: Clear indication of the letter's purpose - 'Re: Salary Increase Request'

3. Acknowledgment: Reference to the employee's salary increase request and when it was made

4. Decision Statement: Clear and direct statement of the rejection decision

5. Explanation: Brief but specific reasoning for the rejection, such as business conditions or budget constraints

6. Future Outlook: Statement about when the matter might be revisited or next performance review date

7. Closing: Professional closing statement, signature block with name and title of the authorized person