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Shared Software License

Shared Software License Template for United Arab Emirates

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Key Requirements PROMPT example:

Shared Software License

I need a Shared Software License agreement for our enterprise resource planning software that will be used across three UAE-based subsidiaries of our holding company, with implementation starting March 2025 and including specific provisions for financial sector compliance.

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Document background
The Shared Software License agreement is designed for situations where multiple entities or users need to access and utilize the same software solution under UAE law. This document is essential when organizations wish to implement a shared licensing model, whether within a corporate group, between partner companies, or across different departments. The agreement addresses critical aspects such as user limits, access rights, cost sharing, and usage restrictions, while ensuring compliance with UAE's Federal Law No. 7 of 2002 on Copyrights and Related Rights, and other relevant regulations. It provides comprehensive coverage of technical specifications, support services, data protection measures, and liability provisions, making it suitable for both simple and complex software sharing arrangements in the UAE market.
Suggested Sections

1. Parties: Identification of the licensor and licensee(s), including full legal names, registration numbers, and registered addresses

2. Background: Context of the agreement, brief description of the software, and purpose of the licensing arrangement

3. Definitions: Detailed definitions of technical terms, license-specific terminology, and key concepts used throughout the agreement

4. Grant of License: Scope of the license, including usage rights, number of users, and deployment limitations

5. License Fees and Payment Terms: Details of licensing fees, payment schedule, and consequences of non-payment

6. Term and Termination: Duration of the license, renewal terms, and circumstances for termination

7. Use Restrictions: Specific limitations on software use, sharing, modification, and redistribution

8. Intellectual Property Rights: Declaration of IP ownership, protection of rights, and handling of derivative works

9. Confidentiality: Protection of confidential information, including software code and business information

10. Warranties and Representations: Warranties regarding software functionality, IP rights, and compliance with laws

11. Liability and Indemnification: Limitations of liability and indemnification obligations of both parties

12. Technical Support and Maintenance: Support services, maintenance obligations, and update provisions

13. Data Protection and Security: Compliance with UAE data protection laws and security requirements

14. Governing Law and Jurisdiction: Specification of UAE law as governing law and jurisdiction for disputes

Optional Sections

1. Source Code Escrow: Optional section for cases where source code access might be required under specific conditions

2. Third-Party Software: Required when the licensed software incorporates third-party components

3. Export Controls: Necessary when software may be subject to UAE or international export restrictions

4. Disaster Recovery: Optional section for critical software implementations requiring backup and recovery procedures

5. Training and Implementation: Include when the agreement covers initial setup and user training

6. Service Level Agreement: Optional for software requiring specific performance or availability levels

7. Audit Rights: Include when regular compliance audits are required

8. Change Control: Necessary for agreements where software modifications are anticipated

Suggested Schedules

1. Schedule 1 - Software Specification: Detailed technical specifications of the licensed software

2. Schedule 2 - License Fee Schedule: Detailed breakdown of license fees, payment terms, and calculation methods

3. Schedule 3 - Service Level Agreement: Technical performance metrics, support response times, and service standards

4. Schedule 4 - Acceptable Use Policy: Detailed rules and restrictions for software usage

5. Schedule 5 - Security Requirements: Specific security protocols and requirements for software deployment

6. Schedule 6 - Support and Maintenance Services: Detailed description of support and maintenance services

7. Appendix A - Authorized Users: List of authorized users or user categories and their access rights

8. Appendix B - Technical Environment: Required technical environment and system requirements

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Acceptance Tests
Authorized Users
Business Day
Confidential Information
Documentation
Effective Date
Enhancement
Error
Initial Term
Intellectual Property Rights
License Fee
Licensed Software
Maintenance Services
Network
Permitted Purpose
Primary Location
Security Requirements
Service Level Agreement
Software Specification
Source Code
Support Hours
Support Services
System Requirements
Technical Environment
Term
Territory
Third Party Software
Updates
Upgrades
User Access Levels
User Authentication
User Credentials
Version Release
Virus
Working Hours
Relevant Industries

Information Technology

Financial Services

Healthcare

Education

Professional Services

Telecommunications

E-commerce

Manufacturing

Government Services

Consulting

Real Estate

Retail

Relevant Teams

Legal

Information Technology

Procurement

Compliance

Information Security

Risk Management

Operations

Finance

Technical Operations

Software Development

Enterprise Architecture

Vendor Management

Relevant Roles

Chief Technology Officer

IT Director

Legal Counsel

Procurement Manager

Software Licensing Manager

Information Security Officer

Compliance Officer

Contract Manager

IT Infrastructure Manager

Chief Information Officer

Enterprise Architect

Risk Manager

Software Asset Manager

Operations Director

Technical Project Manager

Industries
Federal Law No. 7 of 2002 on Copyrights and Related Rights: Primary legislation protecting intellectual property rights in the UAE, including software and computer programs. Defines scope of copyright protection and enforcement measures.
Federal Law No. 2 of 2019 on the Use of ICT in Healthcare: Relevant if the software processes health data, establishing requirements for health information systems and data protection.
Federal Decree-Law No. 5 of 2012 on Combating Cybercrimes: Addresses cybersecurity requirements and illegal access to software systems, relevant for license restrictions and security obligations.
Federal Law No. 1 of 2006 on Electronic Commerce and Transactions: Governs electronic transactions and digital signatures, relevant for online software licensing and distribution.
UAE Commercial Transactions Law (Federal Law No. 18 of 1993): Provides framework for commercial contracts and transactions, including licensing agreements between businesses.
Federal Decree-Law No. 45 of 2021 on Personal Data Protection: Establishes data protection requirements relevant to software handling personal information, including data processing and storage requirements.
Federal Law No. 4 of 2012 on Competition Regulation: Relevant for license terms that might affect market competition or create monopolistic practices.
Federal Law No. 19 of 2016 on Combating Commercial Fraud: Important for software authenticity and anti-counterfeiting measures in licensing agreements.
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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