A Leave Extension Request Letter is an essential document used in UAE employment relationships when an employee needs to extend their currently approved leave period. This document is particularly important in the context of UAE Federal Law No. 33 of 2021, which requires proper documentation of all leave arrangements. The letter typically includes the employee's details, current leave information, requested extension period, justification, and any supporting documentation. It's commonly used in situations where unforeseen circumstances necessitate a longer leave period, such as medical emergencies, family situations, or other personal matters. The document serves as both a formal request and a record for HR purposes, helping organizations maintain compliance with UAE labor regulations while managing their workforce effectively.
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1. Letter Header: Company letterhead, date, reference number, and addressing details of the recipient (usually HR Manager/Line Manager)
2. Subject Line: Clear indication that this is a leave extension request
3. Employee Information: Employee name, ID number, department, and current position
4. Current Leave Details: Information about the original approved leave including dates and type of leave
5. Extension Request Details: Specific dates requested for the extension and total additional days needed
6. Reason for Extension: Clear explanation of why the extension is necessary
7. Return to Work Date: Confirmed date when the employee will resume duties
8. Contact Information: Employee's contact details during the extended leave period
9. Closing and Signature: Professional closing, employee's signature, and date
1. Handover Plan: Details of how ongoing work responsibilities will be managed during the extended leave - include when there are critical ongoing projects
2. Medical Documentation Reference: Reference to attached medical certificates or reports - include when extension is for medical reasons
3. Alternative Work Arrangements: Proposed remote work or partial work arrangements during extended leave - include when applicable
4. Previous Leave History: Summary of leave taken in the current year - include if required by company policy
5. Financial Implications: Statement about paid/unpaid status of the extension - include if the extension affects payment status
1. Medical Certificate: Attached medical documentation supporting the extension request (if applicable)
2. Leave History Record: Document showing employee's leave history for the current year
3. Handover Documents: Detailed documentation of work status and handover instructions for ongoing projects
4. HR Leave Policy Extract: Relevant company policy sections supporting the extension request
Relevant legal definitions
Original Leave Period
Extension Period
Working Days
Calendar Days
Leave Balance
Paid Leave
Unpaid Leave
Reporting Manager
Authorized Signatory
Supporting Documentation
Medical Certificate
Annual Leave
Sick Leave
Emergency Leave
Maternity Leave
Return to Work Date
Handover Process
Leave Policy
Notice Period
Extension Period
Working Days
Calendar Days
Leave Balance
Paid Leave
Unpaid Leave
Reporting Manager
Authorized Signatory
Supporting Documentation
Medical Certificate
Annual Leave
Sick Leave
Emergency Leave
Maternity Leave
Return to Work Date
Handover Process
Leave Policy
Notice Period
Clauses
Relevant Industries
Banking & Financial Services
Healthcare
Education
Government & Public Sector
Construction
Retail
Technology
Manufacturing
Professional Services
Hospitality & Tourism
Oil & Gas
Telecommunications
Media & Entertainment
Real Estate
Transportation & Logistics
Relevant Teams
Human Resources
Legal
Compliance
Employee Relations
Personnel Management
Administration
Operations Management
Relevant Roles
HR Manager
HR Officer
HR Coordinator
Employee Relations Manager
Leave Management Specialist
HR Business Partner
HR Director
Personnel Manager
HR Administrator
Compliance Officer
Legal Advisor
Department Manager
Line Manager
General Manager
Chief Human Resources Officer
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