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1. Header Information: Date, reference number, and formal letterhead details of the receiving party
2. Recipient Details: Full name and address of the paying party
3. Payment Details: Specific amount received, payment method, date of receipt, and any reference numbers
4. Project/Contract Reference: Details of the underlying contract or project for which the payment is being made
5. Confirmation Statement: Clear statement confirming receipt of final payment and that the amount represents full and final settlement
6. Release Statement: Statement releasing the paying party from any further financial obligations related to the specified contract/project
7. Authorization: Name, title, and signature of authorized person acknowledging receipt
1. Retention Release: Include when the final payment includes release of retention amounts
2. Outstanding Claims Waiver: Include when there's a need to explicitly waive any pending or future claims
3. Conditional Clauses: Include when the acknowledgment is subject to specific conditions (e.g., check clearance)
4. Witness Section: Include when additional verification of the acknowledgment is required
5. Previous Payments Summary: Include when there's a need to reference previous payments made under the contract
1. Payment Schedule: Detailed breakdown of the final payment amount if it includes multiple components
2. Outstanding Items List: List of any minor items or defects that are accepted as is and covered by the final payment
3. Authorization Documents: Copies of corporate authorizations or powers of attorney if signed by representatives
Final Payment
Contract
Payment Date
Outstanding Amount
Paying Party
Receiving Party
Payment Reference
Contract Sum
Authorized Representative
Business Day
Effective Date
Original Contract
Payment Method
Release Date
Settlement Amount
Supporting Documents
Bank Account
Project
Retention Amount
Construction
Real Estate
Professional Services
Manufacturing
Trading
Technology
Engineering
Consulting
Retail
Healthcare
Education
Facilities Management
Transportation
Energy
Infrastructure
Finance
Legal
Accounts Receivable
Project Management
Operations
Commercial
Treasury
Contracts Administration
Procurement
Risk Management
Finance Manager
Project Manager
Contract Manager
Chief Financial Officer
Accounts Receivable Manager
Legal Counsel
Commercial Director
Operations Manager
Account Manager
Treasury Manager
Financial Controller
Project Accountant
Construction Manager
Procurement Manager
Company Secretary
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