The Solicitation Letter for Organization Activity is a crucial document used in the Philippine jurisdiction when organizations seek external support for their initiatives. This document type is specifically regulated under PD 1564 (Solicitation Permit Law) and requires prior approval from the Department of Social Welfare and Development (DSWD). Organizations must obtain a solicitation permit before sending these letters, and the document must include specific regulatory information such as permit numbers and validity periods. The letter serves multiple purposes: ensuring legal compliance, professionally requesting support, detailing activity plans, and establishing transparency in fund utilization. It's commonly used by non-profit organizations, charitable institutions, educational establishments, and other entities organizing community activities, fundraising events, or development projects. The document should balance regulatory requirements with persuasive communication to effectively engage potential supporters while maintaining compliance with Philippine solicitation laws.

1. Organization Header: Official letterhead including organization name, address, contact details, and registration numbers

2. Date and Reference Number: Current date and any relevant reference numbers for tracking

3. Recipient Details: Complete name and address of the target individual or organization

4. Subject Line: Clear indication that this is a solicitation letter for a specific activity

5. Introduction: Brief introduction of the organization including its mission and credibility

6. Purpose Statement: Clear statement of the specific purpose of the solicitation and the activity details

7. Activity Description: Detailed description of the planned activity, including date, venue, and intended impact

8. Financial Request: Specific details about the support being requested (monetary or in-kind)

9. Fund Utilization: Transparent explanation of how the solicited funds or resources will be used

10. Regulatory Compliance Statement: Statement confirming DSWD permit number and compliance with solicitation regulations

11. Contact Information: Specific contact person, position, phone number, and email for follow-up

12. Closing and Signature: Professional closing, signature of authorized representative, and official position