Job Invitation Letter Template for Indonesia

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Job Invitation Letter

"I need a Job Invitation Letter for a Senior Software Engineer position in Jakarta, with a monthly salary of 25,000,000 IDR, starting March 1, 2025, including a 3-month probation period and our standard technology sector benefits package."

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What is a Job Invitation Letter?

The Job Invitation Letter serves as a crucial document in Indonesian employment practices, bridging the gap between verbal discussions and formal employment contracts. It is typically used after successful completion of the interview process and before the formal employment agreement. The document must align with Indonesian labor laws, particularly Law No. 13 of 2003 on Manpower and related regulations, while clearly communicating employment terms to the candidate. It includes essential information such as position details, compensation, benefits, start date, and basic employment conditions. The letter acts as a preliminary agreement and, when accepted, creates initial obligations for both parties while setting the stage for the more detailed employment contract to follow.

What sections should be included in a Job Invitation Letter?

1. Company Letterhead and Date: Official company letterhead including company name, address, contact details, and the date of issuance

2. Candidate's Information: Full name and address of the prospective employee

3. Position Details: Specific job title and department/team the candidate will be joining

4. Employment Terms: Key terms including employment type (permanent/fixed-term), start date, and work location

5. Compensation Package: Basic salary and primary benefits as required by Indonesian law

6. Response Timeline: Deadline for accepting the offer and instructions for responding

7. Signature Block: Space for authorized company representative's signature, name, and title

What sections are optional to include in a Job Invitation Letter?

1. Probation Period: Include when the position is subject to an initial probation period (up to 3 months as per Indonesian law)

2. Additional Benefits: Include when offering benefits beyond the statutory requirements, such as additional insurance, allowances, or bonuses

3. Work Permit Requirements: Include for foreign workers, detailing visa and work permit requirements

4. Relocation Information: Include when the position requires relocation or when offering relocation assistance

5. Medical Examination: Include when pre-employment medical examination is required

6. Confidentiality Statement: Include when the position involves access to sensitive information

7. Training Requirements: Include when specific training or certifications are required before or during employment

What schedules should be included in a Job Invitation Letter?

1. Job Description: Detailed outline of roles, responsibilities, and reporting relationships

2. Benefits Summary: Comprehensive list of all benefits and allowances being offered

3. Required Documents: List of documents needed for employment processing

4. Company Policies Summary: Overview of key company policies that the candidate should be aware of before accepting

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Technology

Manufacturing

Financial Services

Healthcare

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Retail

Construction

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Hospitality

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Relevant Teams

Human Resources

Legal

Finance

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Research and Development

Production

Quality Assurance

Customer Support

Business Development

Administration

Procurement

Public Relations

Relevant Roles

Chief Executive Officer

Managing Director

Department Head

Senior Manager

Project Manager

Software Engineer

Financial Analyst

Human Resources Officer

Marketing Specialist

Sales Representative

Operations Manager

Research Scientist

Legal Counsel

Administrative Assistant

Production Supervisor

Quality Control Inspector

Customer Service Representative

Business Development Manager

Technical Support Specialist

Account Executive

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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