The 3 Day Notice Letter is a critical document in Philippine property management and landlord-tenant relations, typically used when there are serious lease violations or non-payment of rent. This notice must comply with Philippine civil law requirements and local property regulations, serving as a formal warning before initiating legal proceedings. The document should clearly state the violation, provide a precise three-day timeline for remedy, and outline the consequences of non-compliance. It's particularly important that the notice follows proper service requirements under Philippine law and maintains detailed documentation of delivery. The notice is often required as evidence in subsequent legal proceedings if the tenant fails to comply, making it essential for property owners and managers to ensure its proper preparation and delivery.
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Key Requirements PROMPT example:
3 Day Notice Letter
"I need a 3 Day Notice Letter for my residential tenant in Manila who has failed to pay rent for January 2025; the outstanding amount is 25,000 PHP, and I want to include a payment deadline of January 15, 2025."
1. Letter Header: Date, recipient's name and address, property address, and reference number if applicable
2. Subject Line: Clear indication that this is a 3 Day Notice with reference to the specific violation or issue
3. Opening Statement: Formal declaration of the notice and reference to the relevant lease agreement
4. Violation Details: Specific description of the lease violation or issue, including dates and relevant details
5. Required Action: Clear statement of what the tenant must do to remedy the situation within the 3-day period
6. Legal Basis: Reference to relevant provisions of the lease agreement and applicable Philippine laws
7. Consequences: Statement of what will happen if the tenant fails to comply within the specified period
8. Closing: Formal closing, including contact information for communication
9. Signature Block: Landlord or authorized representative's signature, name, and title
1. Payment Instructions: Include when the violation involves unpaid rent, providing detailed payment methods and account information
2. Prior Notices Reference: Include when previous notices have been sent, summarizing the history of communications
3. Cure Provisions: Specific steps or options available to the tenant to remedy the violation, if applicable
4. Witness Statement: Include when the violation needs to be attested to by witnesses
5. Good Faith Statement: Include when there's a history of cooperation and you wish to maintain a professional relationship
1. Proof of Service: Documentation showing how and when the notice was delivered to the tenant
2. Lease Agreement Copy: Relevant pages or sections of the lease agreement being violated
3. Evidence Documentation: Photos, receipts, or other documentation supporting the claimed violation
4. Payment History: If relevant, a detailed record of payment history showing arrears or payment issues
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Relevant Teams
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Operations
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Administrative
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Property Manager
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Leasing Manager
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Asset Manager
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Real Estate Attorney
Compliance Officer
Operations Manager
Building Manager
Tenant Relations Manager
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