Unpaid Internship Offer Letter Template for South Africa

The Unpaid Internship Offer Letter is a crucial document used by South African organizations to formally extend internship opportunities that focus on learning and skill development rather than remuneration. It is typically used when offering positions to students, recent graduates, or individuals seeking practical experience in their field of study. The document must carefully balance South African legal requirements, particularly those outlined in the Skills Development Act and Basic Conditions of Employment Act, with the organization's operational needs. It should clearly articulate the educational nature of the arrangement, specify learning outcomes, and detail the support and supervision provided. This document is essential for establishing clear expectations and ensuring compliance with South African labor regulations while providing a framework for a meaningful learning experience.

1. Company Letterhead and Date: Official company letterhead with logo, address, contact details, and date of the letter

2. Recipient Details: Intern's full name and address

3. Subject Line: Clear indication that this is an internship offer

4. Opening Statement: Formal offer of internship position and expression of enthusiasm

5. Position and Department: Specific title of internship role and department/team placement

6. Duration and Hours: Start date, end date, and expected working hours

7. Learning Objectives: Outline of skills, knowledge, and experience the intern will gain

8. Supervision and Mentorship: Details of who will supervise and mentor the intern

9. Unpaid Status Declaration: Clear statement that this is an unpaid position and explanation of educational benefits

10. General Terms: Basic working conditions, leave policy, and workplace rules

11. Confidentiality Requirements: Expectations regarding confidentiality and handling of company information

12. Acceptance Instructions: How and when to accept the offer, including any deadline

13. Closing: Professional closing with relevant signatory details