The Contractual Appointment Letter is a crucial document in South African employment law that formalizes the employment relationship between an employer and employee. It serves as both a legal requirement and a practical tool for clearly defining employment terms. This document is typically used when offering new employment, promoting existing employees, or converting temporary positions to permanent roles. The letter must comply with South African labor legislation, including the Basic Conditions of Employment Act, Labour Relations Act, and Employment Equity Act. It includes mandatory information about remuneration, working conditions, and statutory benefits, while also incorporating company-specific terms and conditions. The document provides protection for both parties by clearly outlining expectations and obligations within the employment relationship.

1. Letterhead and Date: Company letterhead, address, and date of the letter

2. Recipient Details: Employee's full name and address

3. Subject Line: Clear indication that this is an appointment letter/offer of employment

4. Opening Statement: Formal offer of employment and expression of welcome

5. Position and Department: Job title, department, and reporting relationship

6. Employment Terms: Start date, employment type (permanent/fixed-term), probation period if applicable

7. Remuneration: Salary, payment frequency, and basic benefits

8. Working Hours: Standard working hours, days, and flexibility requirements

9. Leave Entitlement: Annual leave, sick leave, and other statutory leave provisions

10. Notice Period: Required notice period for termination of employment

11. Confidentiality: Basic confidentiality requirements

12. Acceptance: Space for employee signature and date of acceptance