The Supplier Invoice is a critical business document used in South African commercial transactions to formally request payment for goods or services provided. It must comply with the Value-Added Tax Act 89 of 1991 and other relevant South African legislation, including the Tax Administration Act and the Electronic Communications and Transactions Act. When issuing a Supplier Invoice, businesses must include specific information such as VAT registration numbers, tax amounts, and prescribed declarations. The document serves multiple purposes: it acts as a tax invoice for VAT purposes, provides proof of the transaction for accounting records, and creates a legal obligation for payment. It's essential for businesses of all sizes operating in South Africa and forms a crucial part of the financial and tax reporting ecosystem.
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1. Supplier Information: Company name, registration number, VAT number, physical address and contact details of the supplier
2. Customer Information: Name, VAT number (if applicable), billing address and contact details of the customer
3. Invoice Details: Invoice number, date of issue, and any reference numbers or purchase order numbers
4. Item Description: Detailed description of goods or services supplied, including quantities and unit prices
5. Financial Summary: Subtotal, VAT amount, and total amount payable in ZAR
6. Payment Terms: Due date, accepted payment methods, and banking details
7. VAT Declaration: Standard VAT declaration and tax invoice statement as required by SARS
1. Delivery Information: Include when physical goods are being delivered, showing delivery address and shipping terms
2. Trade Discount: Include when special discounts or promotions are applied to the invoice
3. Foreign Currency: Include when transaction involves foreign currency, showing exchange rate and conversion to ZAR
4. Service Level Details: Include for service-based invoices with specific service period or performance metrics
5. Special Instructions: Include when specific handling, storage, or usage instructions are necessary
6. Contract Reference: Include when invoice relates to a specific contract or framework agreement
1. Detailed Breakdown: Itemized list of products/services with extended descriptions and individual costs
2. Time Sheet: For service-based invoices, detailed breakdown of time spent on different tasks
3. Proof of Delivery: Delivery notes or confirmation documents for physical goods
4. Rate Card: Applicable rates and prices for different items or services
Relevant legal definitions
Tax Invoice
VAT
Purchase Order
Payment Terms
Due Date
Credit Terms
Zero-Rated Supply
Standard Rate
Goods
Services
Business Day
ZAR
Invoice Number
VAT Registration Number
Company Registration Number
Purchase Order Number
Delivery Note Number
Trade Discount
Settlement Discount
Banking Details
Reference Number
Statement Date
Exchange Rate
Unit Price
VAT
Purchase Order
Payment Terms
Due Date
Credit Terms
Zero-Rated Supply
Standard Rate
Goods
Services
Business Day
ZAR
Invoice Number
VAT Registration Number
Company Registration Number
Purchase Order Number
Delivery Note Number
Trade Discount
Settlement Discount
Banking Details
Reference Number
Statement Date
Exchange Rate
Unit Price
Clauses
Relevant Industries
Retail
Manufacturing
Professional Services
Construction
Information Technology
Agriculture
Healthcare
Education
Mining
Transportation
Hospitality
Financial Services
Energy
Telecommunications
Relevant Teams
Finance
Accounting
Administration
Procurement
Billing
Tax
Credit Control
Accounts Receivable
Accounts Payable
Treasury
Relevant Roles
Financial Manager
Accounts Receivable Clerk
Accountant
Finance Director
Bookkeeper
Tax Specialist
Credit Controller
Finance Officer
Billing Coordinator
Accounts Manager
Financial Controller
Business Owner
Administrative Officer
Procurement Manager
Accounts Payable Clerk
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