The Notice of Intent to Vacate is a crucial document in South African property law that formally initiates the process of ending a lease agreement. This notice is required whether the lease is approaching its natural end or being terminated early, and must comply with the notice periods specified in both the lease agreement and relevant legislation, particularly the Rental Housing Act 50 of 1999 and the Consumer Protection Act 68 of 2008. The document typically includes essential information such as the property details, vacation date, forwarding address, and arrangements for final inspection and security deposit return. It serves as legal protection for both parties and helps ensure a smooth transition at the end of the tenancy. The notice period required under South African law is typically 20 business days minimum, though lease agreements may specify longer periods.
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1. Sender Details: Full name and contact details of the tenant(s) giving notice
2. Recipient Details: Landlord's or property manager's full name and address
3. Property Information: Complete address and details of the rental property being vacated
4. Notice Declaration: Clear statement of intention to vacate, including the specific date when the property will be vacated
5. Current Lease Information: Reference to the existing lease agreement, including its date and any relevant terms regarding notice periods
6. Compliance Statement: Statement confirming compliance with the notice period required by the lease agreement and relevant legislation
7. Final Inspection Request: Request for a final property inspection and arrangements for returning keys
8. Forwarding Address: New address for future correspondence and return of security deposit
1. Reason for Vacation: Optional explanation for terminating the lease, recommended when early termination is requested due to special circumstances
2. Maintenance Issues: List of any existing maintenance issues that should be documented before vacating, if applicable
3. Security Deposit Instructions: Specific instructions regarding the return of security deposit, including banking details if applicable
4. Utilities Information: Instructions regarding the transfer or disconnection of utilities, if managed by the tenant
1. Proof of Delivery: Attachment showing evidence of the notice being delivered to the landlord (e.g., email receipt, registered mail tracking)
2. Property Inventory: Optional current inventory list of the property condition, if significant changes have occurred since move-in
3. Photograph Schedule: Optional set of dated photographs documenting the current condition of the property
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Relevant Teams
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Leasing
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Tenant Relations
Asset Management
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Facilities Manager
Property Administrator
Legal Counsel
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Housing Coordinator
Estate Agent
Property Lawyer
Rental Administrator
Building Manager
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