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1. Parties: Identification of the Property Owner and the Letting Agent, including full legal names, registration numbers (if companies), and contact details
2. Background: Brief context explaining the purpose of the agreement and the property owner's intention to appoint the letting agent
3. Definitions: Clear definitions of key terms used throughout the agreement, including 'Property', 'Tenant', 'Rental Period', 'Management Fee', etc.
4. Appointment and Duration: Formal appointment of the letting agent and the term of the agreement (fixed or ongoing)
5. Agent's Services and Obligations: Comprehensive list of services to be provided by the letting agent, including marketing, tenant screening, rent collection, etc.
6. Property Owner's Obligations: Responsibilities of the property owner, including maintenance obligations and information provision
7. Fees and Commission Structure: Detailed breakdown of all fees, commission rates, and payment terms
8. Property Management: Procedures for day-to-day management, maintenance, and handling of tenant issues
9. Financial Management: Handling of rental income, deposits, expenses, and financial reporting
10. Termination: Conditions and procedures for terminating the agreement by either party
11. Breach and Dispute Resolution: Procedures for handling breaches and resolving disputes
12. General Provisions: Standard clauses including notices, entire agreement, variation, and governing law
1. Special Marketing Services: Additional marketing services beyond standard letting services, used when premium marketing packages are offered
2. Property Maintenance Services: Detailed maintenance services if the agent offers comprehensive property management
3. Multi-Property Management: Special terms for managing multiple properties, used when owner has portfolio of properties
4. International Owner Provisions: Special provisions for foreign property owners, including tax and currency considerations
5. Insurance Services: Terms relating to insurance arrangement services if offered by the agent
6. Legal Proceedings Management: Terms for handling legal proceedings against tenants, if this service is offered
1. Schedule A - Property Details: Detailed description of the property/properties under management, including addresses and specific features
2. Schedule B - Fee Structure: Detailed breakdown of all fees, commissions, and charges
3. Schedule C - Service Level Agreement: Specific service standards and response times for various management activities
4. Schedule D - Maintenance Contractors: List of approved maintenance contractors and their contact details
5. Schedule E - Property Owner's Guidelines: Specific instructions or preferences from the property owner regarding tenant selection, maintenance, etc.
6. Appendix 1 - Required Documentation: List of required documents from property owner (title deeds, insurance certificates, etc.)
7. Appendix 2 - Reporting Templates: Standard templates for financial and property management reporting
Property
Property Owner
Agent
Management Services
Commission
Management Fee
Tenant
Lease Agreement
Rental Period
Rental Income
Deposit
Maintenance
Emergency Maintenance
Working Day
Month
Common Areas
Effective Date
Initial Period
Renewal Period
Services
Marketing Activities
Designated Account
Trust Account
Property Portfolio
Rental Schedule
Management Report
Maintenance Threshold
Operating Expenses
Gross Rental Income
Net Rental Income
Property Practitioner
Applicable Laws
FICA Requirements
CPA
Material Breach
Force Majeure
Confidential Information
Intellectual Property
Parties
Property Inspection
Rental Arrears
Service Providers
Term
Termination Date
Vacant Possession
Duration
Services
Authority
Agency Obligations
Property Owner Obligations
Fees and Commission
Payment Terms
Property Management
Marketing
Tenant Selection
Rent Collection
Financial Management
Maintenance
Insurance
Compliance
Confidentiality
Data Protection
Liability
Indemnification
Force Majeure
Termination
Breach
Dispute Resolution
Assignment
Subcontracting
Notices
Entire Agreement
Variation
Severability
Governing Law
Jurisdiction
Good Faith
Non-Solicitation
Anti-Money Laundering
Reporting
Record Keeping
Trust Account Management
Property Inspection
Warranties and Representations
Real Estate
Property Management
Residential Property
Commercial Property
Property Investment
Rental Housing
Property Development
Facilities Management
Corporate Real Estate
Property Services
Legal
Property Management
Operations
Compliance
Real Estate
Administration
Business Development
Asset Management
Client Services
Contract Administration
Risk Management
Property Manager
Letting Agent
Real Estate Agent
Property Portfolio Manager
Operations Manager
Legal Counsel
Compliance Officer
Property Administrator
Business Development Manager
Contract Manager
Real Estate Director
Property Services Coordinator
Facilities Manager
Asset Manager
Regional Property Manager
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