The Intent To Quit Letter is a crucial document in South African employment law that formally initiates the termination of employment by an employee. It must be submitted in accordance with the Basic Conditions of Employment Act 75 of 1997, which mandates specific notice periods: one week for employment under six months, two weeks for employment between six months and one year, and four weeks for employment over one year. The letter should be professional, clear, and unambiguous, typically including the employee's details, resignation statement, last working day, and notice period. This document serves multiple purposes: it provides legal documentation of the resignation, helps maintain professional relationships, and initiates the formal process of employment termination. In South African business practice, an Intent To Quit Letter is often accompanied by a verbal discussion with the immediate supervisor before submission.
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1. Personal and Company Details: Full name, employee ID (if applicable), current position, department, and company name
2. Date: Current date and the effective date of resignation
3. Formal Salutation: Professional greeting to immediate supervisor or relevant authority
4. Statement of Resignation: Clear and unambiguous statement of intention to resign
5. Notice Period: Specification of notice period as per contract and BCEA requirements
6. Last Working Day: Clear statement of intended last working day
7. Professional Closing: Formal sign-off with full name and signature
1. Reason for Resignation: Brief, professional explanation of resignation reason - used when maintaining good relations or when reason might be relevant for company records
2. Gratitude Statement: Expression of appreciation for opportunities - used to maintain positive relationships
3. Handover Commitment: Offer to assist with transition - used when managing significant responsibilities or projects
4. Future Contact Details: Personal contact information - used when necessary for future correspondence or references
5. Request for Reference: Professional request for a reference letter - used when seeking future employment references
1. Handover Document List: List of documents, projects, or responsibilities to be transferred - attached when managing complex handover
2. Project Status Report: Current status of ongoing projects - attached when leaving during critical project phases
3. Equipment Return List: Inventory of company property to be returned - attached when managing company assets
Relevant legal definitions
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Relevant Industries
Banking and Finance
Information Technology
Manufacturing
Retail
Healthcare
Education
Mining
Construction
Professional Services
Public Sector
Telecommunications
Agriculture
Tourism and Hospitality
Transport and Logistics
Energy
Media and Entertainment
Relevant Teams
Human Resources
Finance
Operations
Information Technology
Sales
Marketing
Legal
Customer Service
Research and Development
Administration
Production
Quality Assurance
Supply Chain
Public Relations
Business Development
Relevant Roles
Chief Executive Officer
Managing Director
Department Manager
Supervisor
Team Lead
Project Manager
Software Developer
Administrative Assistant
Human Resources Officer
Financial Analyst
Marketing Specialist
Sales Representative
Customer Service Representative
Operations Manager
Research Analyst
Technical Support Specialist
Legal Counsel
Account Manager
Business Analyst
Executive Assistant
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