The End of Contract Letter to Employee is a crucial document in South African employment practice, used when a fixed-term or temporary employment contract reaches its natural conclusion. It must comply with South African labor legislation, particularly the Basic Conditions of Employment Act and Labour Relations Act. This document is essential for proper employment termination documentation, protecting both employer and employee interests by clearly stating the termination date, final payment arrangements, and post-employment obligations. It should be issued with sufficient notice before the contract's end date and include all necessary information regarding final payments, benefits cessation, and company property return. The letter serves as both a formal notification and a legal record of the employment relationship's conclusion.
Your data doesn't train Genie's AI
You keep IP ownership of your information
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.
OR
Let Genie AI's market-leading legal AI identify missing terms, unusual language, compliance issues and more - in just seconds.
Upload your Doc
1. Company Letterhead and Date: Official company letterhead including company details, registration number, and current date
2. Employee Details: Full name, employee ID, position, and department of the employee
3. Contract End Reference: Clear statement referencing the end of the employment contract and the specific contract being terminated
4. Termination Date: Explicit mention of the last working day and contract end date
5. Reason for Termination: Brief explanation that the contract is ending due to natural expiration of the fixed-term period
6. Final Payment Details: Information about the final salary, leave pay, and any other due payments
7. Company Property Return: List of company assets to be returned before the last day
8. Closing Statement: Professional conclusion with appreciation for service and future well-wishes
9. Signatory Section: Space for authorized company representative's signature and details
1. Certificate of Service: Offer to provide a certificate of service, included when the employee has been employed for more than 3 months as per BCEA requirements
2. Reference Letter Availability: Include when the company is willing to provide a reference letter
3. Non-Compete Reminder: Include if the original employment contract contained non-compete or confidentiality clauses that extend beyond employment
4. Continuation Options: Include if there's a possibility of future employment or contract renewal
5. Benefits Termination: Include when the employee had additional benefits that need to be addressed
6. Exit Interview: Include if the company wishes to conduct an exit interview
7. Outstanding Obligations: Include if there are any outstanding obligations, loans, or advances to be settled
1. Final Payment Calculation: Detailed breakdown of final payment including salary, leave pay, and any other entitlements
2. Company Property Checklist: Itemized list of company property to be returned
3. Benefits Termination Schedule: Details of benefit schemes termination dates and processes
4. Clearance Checklist: List of departments that need to clear the employee before final departure
Relevant legal definitions
Clauses
Termination Notice
Final Payment
Leave Entitlement
Company Property Return
Confidentiality
Non-Compete
References
Benefits Termination
Final Settlement
Exit Procedures
Acknowledgment
Certificate of Service
Outstanding Obligations
Post-Employment Restrictions
Data Protection
Dispute Resolution
Governing Law
Final Payment
Leave Entitlement
Company Property Return
Confidentiality
Non-Compete
References
Benefits Termination
Final Settlement
Exit Procedures
Acknowledgment
Certificate of Service
Outstanding Obligations
Post-Employment Restrictions
Data Protection
Dispute Resolution
Governing Law
Relevant Industries
Manufacturing
Mining
Financial Services
Retail
Technology
Healthcare
Education
Construction
Agriculture
Hospitality
Professional Services
Transportation
Energy
Telecommunications
Public Sector
Non-Profit
Relevant Teams
Human Resources
Legal
Operations
Administration
Compliance
Employee Relations
Payroll
Finance
Corporate Governance
Relevant Roles
Human Resources Manager
HR Director
Personnel Officer
HR Administrator
HR Business Partner
Legal Counsel
Company Secretary
Operations Manager
Department Manager
Line Manager
HR Coordinator
Compliance Officer
Employee Relations Manager
HR Operations Manager
Recruitment Manager
Find the exact document you need
Termination Letter With Severance Agreement
A South African law-compliant document that combines an employment termination letter with a severance agreement, outlining separation terms and benefits.
Download
Letter For End Of Contract Notification
A South African law-compliant formal letter notifying an employee of their contract termination, including final arrangements and transition requirements.
Download
End Contract Non Renewal Letter For Work
A formal notice under South African law informing an employee of the non-renewal of their fixed-term employment contract.
Download
Notice Of Intent To Cancel Contract
A formal South African legal notice communicating the intention to terminate an existing contractual agreement, in compliance with local contract law and regulations.
Download
Lease Cancellation
A South African law-compliant agreement that formally terminates a lease between landlord and tenant, settling all obligations and arrangements for property handover.
Download
Termination Letter Thank You For Your Service
A South African law-compliant termination letter expressing gratitude for employee service while documenting employment conclusion.
Download
Tenancy Agreement Notice Letter
A formal notice letter for tenancy-related communications in South Africa, complying with local property law requirements.
Download
Notice To Terminate Construction Contract
A formal notice document for terminating construction contracts under South African law, specifying termination grounds, effective date, and required actions.
Download
Lease 30 Day Notice Letter
A formal 30-day notice letter for terminating a lease agreement in South Africa, compliant with local property law requirements.
Download
Fixed Term Contract Letter
A South African employment document establishing a fixed-term employment relationship, compliant with local labor laws and specifying employment duration and terms.
Download
End Of Temporary Employment Letter
A South African legal document formally confirming the end of a fixed-term employment contract, including termination details and final procedures.
Download
Business Lease Termination Letter
A formal notice under South African law to terminate a commercial property lease agreement, specifying termination terms and handover requirements.
Download
30 Day Notice Contract Termination Letter
A formal contract termination notice providing 30 days' notice under South African law, including termination details and remaining obligations.
Download
Letter Of Termination Real Estate Agent
A formal notice under South African law to terminate a real estate agent's mandate or agency agreement, including termination terms and outstanding obligations.
Download
Contract Early Termination Letter
A formal notice compliant with South African law for early termination of a contract, specifying termination details and effective date.
Download
Termination Of License Agreement Letter
A formal notice under South African law to terminate an existing license agreement, specifying termination details and post-termination obligations.
Download
Lease Termination By Tenant
A formal notice for lease termination by tenant under South African law, complying with local housing and consumer protection legislation.
Download
Early Termination Of Lease Agreement By Tenant
A South African legal agreement for early lease termination by tenants, compliant with local property law and consumer protection legislation.
Download
Letter To Tenant Terminate Lease Agreement
A formal letter compliant with South African law for terminating a lease agreement between landlord and tenant.
Download
Notice Of Termination Of Fixed Term Contract
A South African legal document formally notifying the termination of a fixed-term employment contract at its scheduled conclusion date.
Download
Contract Closeout Letter
A formal document under South African law that confirms the completion of a contract and releases parties from their contractual obligations.
Download
Terminate Lease Contract Letter
A formal notice document used in South Africa to legally terminate a lease agreement between landlord and tenant, complying with South African property law requirements.
Download
Terminate Property Management Agreement
A South African law-compliant document that formally terminates a property management agreement, outlining termination terms and handover procedures.
Download
Tenant Termination Of Lease Agreement
South African legal document formalizing lease termination between tenant and landlord, ensuring compliance with local property laws and protecting both parties' interests.
Download
Rental Contract Termination
A South African law-compliant document that formally terminates a rental agreement between landlord and tenant, incorporating all necessary legal requirements and settlement terms.
Download
Employee Termination Agreement
A South African law-compliant agreement that formally documents the termination of employment and settles all related matters between employer and employee.
Download
Cancel Service Contract Letter
A formal letter used in South Africa to terminate service agreements, compliant with local consumer protection laws and contractual requirements.
Download
Early Commercial Lease Termination Letter
A formal notice under South African law for early termination of a commercial lease agreement, addressing termination terms and property handover arrangements.
Download
Service Cancellation Letter To Customer
A formal notice of service termination to customers under South African law, detailing cancellation terms and next steps.
Download
Partnership Agreement Termination Letter
A formal notice under South African law to terminate a business partnership and outline the dissolution process.
Download
Notification Of Contract Termination
A formal notice document under South African law for terminating contractual relationships, ensuring compliance with local legal requirements and notice periods.
Download
House Contract Cancellation Letter
A formal letter for terminating house sale or rental agreements in South Africa, compliant with local property law and legal requirements.
Download
Format For Cancellation Of Sale Agreement
A South African law-compliant agreement that formally terminates an existing sale contract between parties, outlining cancellation terms and mutual obligations.
Download
Dealer Termination Letter
A formal notice under South African law to terminate a dealer agreement, specifying termination terms and transition arrangements.
Download
Termination Letter Due To Company Closure
A South African law-compliant termination letter notifying employees of employment termination due to company closure, including notice periods and entitlements.
Download
Termination Of Franchise Agreement
A South African law-governed agreement that formally terminates a franchise relationship, ensuring compliance with local regulations while protecting both parties' interests.
Download
Termination Of Contract By Mutual Consent Letter
A South African law-compliant letter documenting the mutual agreement between parties to terminate an existing contract, specifying termination terms and settlement arrangements.
Download
Rental Agreement Termination Letter
A formal notice for terminating a rental agreement in South Africa, compliant with local property law and the Rental Housing Act.
Download
Release From Lease Agreement Letter
A formal document used in South Africa to mutually terminate a lease agreement early, complying with South African property law and protecting both landlord and tenant interests.
Download
Notice Of Early Termination Of Lease
A formal notice under South African law to terminate a lease agreement before its intended end date, complying with local legislative requirements including the Rental Housing Act and Consumer Protection Act.
Download
Genie’s Security Promise
Genie is the safest place to draft. Here’s how we prioritise your privacy and security.
Your documents are private:
We do not train on your data; Genie’s AI improves independently
All data stored on Genie is private to your organisation
Your documents are protected:
Your documents are protected by ultra-secure 256-bit encryption
We are ISO27001 certified, so your data is secure
Organizational security:
You retain IP ownership of your documents and their information
You have full control over your data and who gets to see it
.png)
.png)