The Credit Card Payment Authorization Form is a critical document used in South African business transactions to establish legal authorization for processing credit card payments. It serves as a formal agreement between merchants and cardholders, ensuring compliance with South African financial regulations including the National Credit Act, Consumer Protection Act, and POPIA. This document is essential for businesses that process regular payments, subscription services, or recurring billing arrangements. It includes detailed cardholder information, payment terms, data protection measures, and explicit authorization language. The form is particularly important in South Africa's growing digital economy, where secure and compliant payment processing is crucial for business operations.
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1. Cardholder Information: Details of the cardholder including full name, contact information, and billing address as required by FICA regulations
2. Credit Card Details: Secure section for credit card information including card type, number (partially masked), expiration date, and CVV
3. Payment Authorization: Clear statement authorizing the merchant to process payments, including specific amount or recurring payment details
4. Terms and Conditions: Essential terms including processing timeframes, refund policies, and security measures in compliance with CPA and NCA requirements
5. Data Protection Statement: POPIA-compliant statement regarding the collection, use, and protection of personal and payment information
6. Authorization Duration: Specification of whether this is a one-time or recurring authorization, and if recurring, the duration or termination conditions
7. Signature Block: Space for cardholder signature (physical or electronic) and date, complying with ECTA requirements
1. Recurring Payment Schedule: Used when authorization is for recurring payments, detailing payment amounts, frequency, and start/end dates
2. Multiple Card Authorization: Additional section when cardholder is authorizing multiple cards or backup payment methods
3. Business Details: Required when the cardholder is a business entity, including registration numbers and authorized representatives
4. Third Party Authorization: Used when payment is being authorized on behalf of another party, requiring additional verification details
5. International Transaction Notice: Required for cross-border transactions, including currency conversion and international processing fees
1. Schedule A: Fee Structure: Detailed breakdown of all applicable fees, including processing fees, currency conversion rates, and any additional charges
2. Schedule B: Processing Timeline: Details of payment processing timeframes and cut-off times
3. Appendix 1: Privacy Policy: Detailed privacy policy and data protection measures as required by POPIA
4. Appendix 2: Cancellation Form: Standard form for cancelling the payment authorization
Relevant legal definitions
Agreement
Authorization
Business Day
Card
Cardholder
Card Issuer
CVV/Security Code
Effective Date
Electronic Communication
Fees
Financial Institution
Merchant
Payment
Payment Date
Payment Processor
Personal Information
Processing Fee
Recurring Payment
Signature
Terms and Conditions
Transaction
Valid Card
Payment Schedule
Authorized Amount
Billing Address
Cancellation Notice
Confidential Information
Data Protection Laws
Electronic Signature
Force Majeure
Merchant Account
Payment Platform
POPIA
Processing
Security Measures
Transaction Record
Verification
Authorization
Business Day
Card
Cardholder
Card Issuer
CVV/Security Code
Effective Date
Electronic Communication
Fees
Financial Institution
Merchant
Payment
Payment Date
Payment Processor
Personal Information
Processing Fee
Recurring Payment
Signature
Terms and Conditions
Transaction
Valid Card
Payment Schedule
Authorized Amount
Billing Address
Cancellation Notice
Confidential Information
Data Protection Laws
Electronic Signature
Force Majeure
Merchant Account
Payment Platform
POPIA
Processing
Security Measures
Transaction Record
Verification
Clauses
Authorization
Payment Terms
Recurring Payment
Data Protection
Confidentiality
Security Measures
Liability
Termination
Amendment
Dispute Resolution
Governing Law
Force Majeure
Notices
Consumer Rights
Fees and Charges
Processing Timeline
Refunds and Chargebacks
Record Keeping
Representations and Warranties
Electronic Communications
Data Retention
Indemnification
Privacy
Consent
Payment Terms
Recurring Payment
Data Protection
Confidentiality
Security Measures
Liability
Termination
Amendment
Dispute Resolution
Governing Law
Force Majeure
Notices
Consumer Rights
Fees and Charges
Processing Timeline
Refunds and Chargebacks
Record Keeping
Representations and Warranties
Electronic Communications
Data Retention
Indemnification
Privacy
Consent
Relevant Industries
Retail
E-commerce
Financial Services
Healthcare
Education
Professional Services
Hospitality
Travel and Tourism
Subscription Services
Insurance
Real Estate
Telecommunications
Relevant Teams
Finance
Legal
Compliance
Operations
Sales
Customer Service
Risk Management
Treasury
Credit Control
Accounts Receivable
Payment Processing
Business Development
Relevant Roles
Finance Manager
Accounts Receivable Manager
Compliance Officer
Legal Counsel
Payment Operations Manager
Business Development Manager
Sales Director
Customer Service Manager
E-commerce Manager
Risk Manager
Financial Controller
Credit Control Manager
Billing Coordinator
Treasury Manager
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