The Consent To Disclose Personal Information document is essential for organizations operating in South Africa that need to share personal information with third parties while maintaining compliance with the Protection of Personal Information Act (POPIA). This document becomes necessary whenever an organization intends to disclose personal information beyond the scope of its original collection purpose or to third parties not initially disclosed to the data subject. It includes detailed specifications about the information to be shared, the purpose of disclosure, recipient details, and the data subject's rights. The document must align with POPIA's eight conditions for lawful processing of personal information and should be used in conjunction with the organization's broader data protection framework. This consent form is particularly critical for cross-border data transfers and when handling special personal information as defined under POPIA.
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1. Parties: Identification of the Data Subject (person giving consent) and the Responsible Party (entity requesting consent)
2. Background: Context of why the consent is being requested and the relationship between the parties
3. Definitions: Key terms used in the document, including specific POPIA-related terminology
4. Purpose of Disclosure: Clear statement of why the personal information is being collected and disclosed, including all intended uses
5. Information to be Disclosed: Detailed description of the categories of personal information to be disclosed
6. Recipients of Information: Identity of third parties who will receive the personal information
7. Duration of Consent: Period for which the consent remains valid and circumstances of expiry
8. Rights of the Data Subject: Statement of rights under POPIA including right to withdraw consent and lodge complaints
9. Security Measures: Overview of measures to protect the personal information during disclosure and processing
10. Declaration and Signature: Formal consent statement and signature block for all parties
1. Cross-Border Transfers: Required when personal information will be transferred outside South Africa, detailing compliance with POPIA's cross-border transfer requirements
2. Automated Decision Making: Required when the disclosed information will be used for automated processing or profiling
3. Special Personal Information: Required when the disclosure involves sensitive personal information as defined in POPIA
4. Children's Personal Information: Required when the data subject is under 18 and parental consent is needed
5. Financial Information Disclosure: Required when banking or financial information is included in the disclosure
6. Marketing Purposes: Required when the information will be used for direct marketing purposes
1. Schedule A - Details of Personal Information: Comprehensive list of specific personal information items to be disclosed
2. Schedule B - Authorized Recipients: Detailed list of all third parties authorized to receive the personal information
3. Schedule C - Processing Activities: Detailed description of all processing activities to be performed with the personal information
4. Schedule D - Security Measures: Detailed description of security measures implemented to protect the information
5. Appendix 1 - Withdrawal Form: Template form for withdrawing consent
Relevant legal definitions
Personal Information
Special Personal Information
Processing
Data Subject
Responsible Party
Operator
Information Officer
Consent
Record
Filing System
Third Party
Direct Marketing
De-identify
Re-identify
Cross-border Information Flow
Disclosure
Data Protection Laws
POPIA
Authorized Recipients
Information Regulator
Processing Activities
Security Measures
Withdrawal of Consent
Data Protection Officer
Child
Competent Person
Biometric Information
Electronic Communication
Privacy Notice
Data Transfer Agreement
Special Personal Information
Processing
Data Subject
Responsible Party
Operator
Information Officer
Consent
Record
Filing System
Third Party
Direct Marketing
De-identify
Re-identify
Cross-border Information Flow
Disclosure
Data Protection Laws
POPIA
Authorized Recipients
Information Regulator
Processing Activities
Security Measures
Withdrawal of Consent
Data Protection Officer
Child
Competent Person
Biometric Information
Electronic Communication
Privacy Notice
Data Transfer Agreement
Clauses
Consent
Data Processing
Purpose Limitation
Information Collection
Data Subject Rights
Information Security
Third Party Disclosure
Cross-border Transfers
Duration and Termination
Withdrawal Rights
Confidentiality
Data Accuracy
Security Safeguards
Direct Marketing Consent
Special Personal Information
Children's Information
Data Retention
Complaints and Disputes
Regulatory Compliance
Automated Decision Making
Record Keeping
Breach Notification
Indemnification
Governing Law
Severability
Data Processing
Purpose Limitation
Information Collection
Data Subject Rights
Information Security
Third Party Disclosure
Cross-border Transfers
Duration and Termination
Withdrawal Rights
Confidentiality
Data Accuracy
Security Safeguards
Direct Marketing Consent
Special Personal Information
Children's Information
Data Retention
Complaints and Disputes
Regulatory Compliance
Automated Decision Making
Record Keeping
Breach Notification
Indemnification
Governing Law
Severability
Relevant Industries
Financial Services
Healthcare
Insurance
Retail
Education
Telecommunications
Professional Services
Information Technology
Human Resources
Real Estate
Legal Services
Manufacturing
Tourism and Hospitality
Government and Public Sector
Relevant Teams
Legal
Compliance
Information Security
Human Resources
Risk Management
Data Protection
Information Technology
Operations
Customer Service
Marketing
Finance
Business Development
Administration
Relevant Roles
Information Officer
Data Protection Officer
Compliance Manager
Legal Counsel
Privacy Officer
Risk Manager
HR Manager
IT Security Manager
Operations Manager
Customer Relations Manager
Marketing Manager
Financial Controller
Business Development Manager
Project Manager
Systems Administrator
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