A Board Resolution For Tender Participation is a crucial corporate governance document required when companies wish to participate in tender processes in South Africa. This document demonstrates that the company's participation in the tender has been properly authorized at board level, in compliance with the Companies Act 71 of 2008 and other relevant legislation. The resolution typically includes details of the specific tender, authorized representatives, financial limits, and any special conditions. It's particularly important in South Africa where tender processes are heavily regulated and require strict compliance with various laws, including BEE requirements and anti-corruption legislation. The document serves multiple purposes: it provides evidence of proper corporate authorization for external stakeholders, establishes clear internal authorities and limitations, and forms part of the company's corporate governance record.
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1. Company Details: Full legal name of the company, registration number, and registered address
2. Meeting Details: Date, time, location of the board meeting, and confirmation of quorum
3. Attendees: List of directors present, apologies, and other attendees
4. Resolution Context: Background information about the tender opportunity and reason for participation
5. Tender Details: Specific details of the tender including tender number, issuing authority, and submission deadline
6. Board Resolution: The formal resolution text authorizing tender participation and related actions
7. Authorization Powers: Specific powers granted to designated individuals to prepare, sign and submit tender documents
8. Financial Authority: Approved budget or financial limits for the tender submission
9. Certification: Certification by the chairperson or company secretary that the resolution was duly passed
1. Conflicts of Interest: Declaration of any conflicts of interest by board members - include if any directors have interests in the tender
2. BEE Compliance: Specific mention of company's BEE status and compliance - include if relevant to tender requirements
3. Joint Venture Authorization: Authorization for entering into joint venture agreements - include if tender will be submitted as part of a consortium
4. Special Conditions: Any special conditions or limitations on the authorization - include if board wishes to impose specific restrictions
5. Risk Assessment: Board's acknowledgment of tender-related risks - include for high-value or high-risk tenders
1. Appendix A - Authorized Signatories: List of individuals authorized to sign tender documents with specimen signatures
2. Appendix B - Financial Limits: Detailed breakdown of approved financial limits and budgetary allocations
3. Appendix C - Supporting Documents: Copies of relevant supporting documents (e.g., BEE certificate, company registration)
4. Appendix D - Power of Attorney: Power of attorney documents for authorized representatives if required
Relevant legal definitions
Clauses
Meeting Constitution
Resolution Approval
Tender Authorization
Financial Authority
Delegation of Powers
Authorized Signatories
Document Execution
BEE Compliance
Anti-Corruption Compliance
Risk Acknowledgment
Joint Venture Authorization
Financial Limits
Tender Submission
Certification
Board Approval
Conflict of Interest
Authority Scope
Compliance Declaration
Duration of Authority
Legal Compliance
Resolution Approval
Tender Authorization
Financial Authority
Delegation of Powers
Authorized Signatories
Document Execution
BEE Compliance
Anti-Corruption Compliance
Risk Acknowledgment
Joint Venture Authorization
Financial Limits
Tender Submission
Certification
Board Approval
Conflict of Interest
Authority Scope
Compliance Declaration
Duration of Authority
Legal Compliance
Relevant Industries
Construction
Information Technology
Mining
Manufacturing
Healthcare
Transportation
Energy
Telecommunications
Professional Services
Education
Defense
Infrastructure
Financial Services
Agriculture
Public Sector Services
Relevant Teams
Legal
Procurement
Corporate Governance
Finance
Compliance
Business Development
Commercial
Risk Management
Executive Management
Company Secretariat
Relevant Roles
Chief Executive Officer
Managing Director
Company Secretary
Board Director
Chief Financial Officer
Chief Operations Officer
Tender Manager
Procurement Manager
Legal Counsel
Compliance Officer
Commercial Director
Business Development Manager
Contract Manager
Risk Manager
Corporate Governance Officer
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