A Volunteer Hold Harmless Agreement is essential for organizations engaging volunteers in the United States. This document should be used whenever an organization accepts volunteer services to establish clear boundaries of liability and protect both parties. The agreement typically includes details about the volunteer role, assumption of risk, waiver of liability, and emergency procedures. It ensures compliance with federal regulations such as the Volunteer Protection Act and state-specific volunteer protection laws. Organizations should implement this agreement before allowing volunteers to commence their activities.
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1. Parties: Identifies the organization and volunteer, including full legal names and addresses
2. Background: Brief context about the volunteer opportunity and organization
3. Definitions: Key terms used throughout the agreement
4. Scope of Volunteer Activities: Detailed description of volunteer duties and responsibilities
5. Assumption of Risk: Volunteer's acknowledgment of potential risks involved
6. Release of Liability: Waiver of claims against the organization
7. Term and Termination: Duration of agreement and conditions for ending the relationship
8. Governing Law: Jurisdiction governing the agreement
1. Confidentiality: Required when volunteer has access to sensitive information
2. Insurance Coverage: Details of any insurance provided to volunteers
3. Photo/Media Release: Permission to use volunteer's image/likeness
4. Background Check Authorization: Consent for background screening
1. Schedule A - Volunteer Role Description: Detailed outline of specific volunteer duties and expectations
2. Schedule B - Safety Protocols: Specific safety procedures and requirements for the volunteer role
3. Schedule C - Emergency Contact Information: Volunteer's emergency contact details and relevant medical information
Relevant legal definitions
Clauses
Assumption of Risk
Release of Liability
Indemnification
Emergency Medical Authorization
Volunteer Responsibilities
Term and Termination
Insurance
Health and Safety
Confidentiality
Photo and Media Release
Background Check Authorization
Property Rights
Non-Employee Status
Governing Law
Severability
Entire Agreement
Amendment
Assignment
Force Majeure
Notice
Relationship of Parties
Waiver
Release of Liability
Indemnification
Emergency Medical Authorization
Volunteer Responsibilities
Term and Termination
Insurance
Health and Safety
Confidentiality
Photo and Media Release
Background Check Authorization
Property Rights
Non-Employee Status
Governing Law
Severability
Entire Agreement
Amendment
Assignment
Force Majeure
Notice
Relationship of Parties
Waiver
Relevant Industries
Relevant Teams
Relevant Roles
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