A Rejecting Counter Offer document is essential in business negotiations where parties need to formally conclude a specific negotiation chain. This document becomes necessary when one party has made a counter offer that the original offeror wishes to reject. It serves multiple purposes: it clearly communicates the rejection, maintains a formal record of the negotiation process, and helps prevent any misunderstandings about the status of the negotiation. Under U.S. contract law, this document should be clear and unambiguous to effectively terminate the specific counter offer while potentially leaving room for future negotiations if desired.

1. Date: Current date of rejection letter

2. Recipient Information: Full name and address of the party who made the counter offer

3. Reference to Original Offer: Details of the original offer and subsequent counter offer

4. Clear Rejection Statement: Explicit statement rejecting the counter offer

5. Closing and Signature: Professional closing and signature of rejecting party