Contingency Letter Of Employment Template for United States

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Key Requirements PROMPT example:

Contingency Letter Of Employment

"I need a Contingency Letter of Employment for a senior software developer position, conditional upon successful completion of a background check and security clearance, with a planned start date of March 1, 2025, for our San Francisco office."

Document background
A Contingency Letter of Employment serves as a crucial document in the U.S. hiring process, protecting both employer and prospective employee by clearly defining conditional terms of employment. This document is particularly important when positions require specific qualifications, background checks, or certifications before employment can be finalized. The letter typically includes job details, compensation, conditions that must be met, timeframes for completion, and the employer's right to withdraw the offer if conditions aren't satisfied. It's designed to comply with both federal and state employment laws while providing clear documentation of the conditional nature of the employment offer.
Suggested Sections

1. Letterhead and Date: Company letterhead, current date, and recipient's contact information

2. Salutation: Formal greeting addressing the candidate by name

3. Opening Statement: Statement of conditional employment offer including position title and company name

4. Offer Details: Position title, department, reporting relationship, proposed start date, and location

5. Compensation Terms: Base salary/wages, payment frequency, and any guaranteed bonuses or incentives

6. Contingency Conditions: Specific conditions that must be met before employment becomes final (background check, drug test, reference checks, etc.)

7. At-Will Statement: Clear statement that employment relationship is at-will (where applicable by state law)

8. Acceptance and Deadline: Instructions for accepting the offer and deadline for response

9. Closing: Formal closing, signature block, and company representative information

Optional Sections

1. Benefits Overview: Brief summary of benefits package, used when benefits are confirmed and can be communicated

2. Work Schedule: Expected working hours and schedule details, included when schedule differs from standard company hours

3. Initial Projects: Overview of initial assignments or projects, included when specific projects are already identified

4. Probationary Period: Details of initial evaluation period, included when company policy includes probationary periods

Suggested Schedules

1. Job Description: Detailed outline of role responsibilities, requirements, and expectations

2. Background Check Authorization Form: Standard forms required for background check completion

3. Drug Testing Consent Form: Consent forms for drug testing if required as part of contingency

4. Employment Eligibility Verification Requirements: List of acceptable documents for I-9 verification

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Clauses
Industries

Fair Labor Standards Act (FLSA): Federal law governing minimum wage, overtime pay, working hours, and record-keeping requirements for employment

Title VII of the Civil Rights Act: Federal law prohibiting employment discrimination based on race, color, religion, sex, and national origin

Americans with Disabilities Act (ADA): Federal law requiring reasonable accommodations for qualified employees with disabilities and prohibiting disability discrimination

Age Discrimination in Employment Act (ADEA): Federal law protecting workers 40 and older from age discrimination

Equal Pay Act: Federal law requiring equal pay for equal work regardless of gender

Immigration Reform and Control Act: Federal law requiring I-9 verification of employment eligibility

Family and Medical Leave Act (FMLA): Federal law providing eligible employees with unpaid, job-protected leave for specified family and medical reasons

State Employment Laws: State-specific regulations regarding minimum wage, overtime, paid sick leave, and additional discrimination protections

At-Will Employment Doctrine: State-specific modifications to the employment-at-will relationship between employer and employee

Background Check Requirements: Contingency conditions related to criminal history, credit checks, and compliance with Fair Credit Reporting Act

Drug Testing Requirements: Contingency conditions related to pre-employment drug screening and compliance with state drug testing laws

Reference and Education Verification: Contingency conditions related to verification of previous employment, education credentials, and professional licenses

Contingency Period Terms: Specific timeframes and deadlines for meeting all contingency requirements and conditions of employment

Offer Withdrawal Rights: Terms specifying the employer's right to withdraw the offer and circumstances under which withdrawal is permitted

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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