Legal Templates
Vendors Agreement

Vendors Agreement Template for Singapore

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Key Requirements PROMPT example:

Vendors Agreement

"I need a Vendors Agreement for a Singapore-based technology hardware supplier who will be providing us with computer equipment and maintenance services starting March 2025, with specific focus on data protection and service level requirements."

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What is a Vendors Agreement?

The Vendors Agreement is a fundamental commercial document used to formalize business relationships between suppliers and purchasing organizations in Singapore. This contract type is essential for establishing clear terms of engagement, defining responsibilities, and ensuring compliance with Singapore's commercial laws. It typically includes detailed specifications about goods or services, delivery requirements, quality standards, payment terms, and dispute resolution mechanisms, while incorporating necessary provisions to comply with Singapore's Contract Act, Sale of Goods Act, and other relevant legislation.

What sections should be included in a Vendors Agreement?

1. Parties: Identification of vendor and purchaser, including registered addresses and company details

2. Background: Context of the agreement and general relationship between parties

3. Definitions: Key terms used throughout the agreement

4. Scope of Services/Goods: Detailed description of goods/services to be provided

5. Pricing and Payment Terms: Cost, payment schedule, invoicing requirements

6. Delivery Terms: Timing, location, and method of delivery

7. Quality Standards: Required specifications and standards

8. Term and Termination: Duration of agreement and termination conditions

9. Warranties: Guarantees regarding goods/services

What sections are optional to include in a Vendors Agreement?

1. Service Level Agreement: Performance metrics and standards - use for service-based agreements

2. Insurance Requirements: Required insurance coverage - use for high-risk goods/services

3. Intellectual Property: IP ownership and licensing terms - use when IP rights are involved

4. Data Protection: PDPA compliance requirements - use when personal data is processed

What schedules should be included in a Vendors Agreement?

1. Schedule 1 - Pricing Schedule: Detailed breakdown of prices and charges

2. Schedule 2 - Service Specifications: Detailed technical specifications

3. Schedule 3 - Service Levels: Performance metrics and KPIs

4. Schedule 4 - Key Personnel: List of key contacts and responsible persons

5. Appendix A - Required Forms: Standard forms for ordering, reporting, etc.

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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alex.den.21@genieai.co
Clauses
Acceptance and Inspection
Assignment and Subcontracting
Audit Rights
Compliance with Laws
Confidentiality
Data Protection
Delivery
Dispute Resolution
Force Majeure
Governance
Health and Safety
Indemnification
Insurance
Intellectual Property
Limitation of Liability
Notice Requirements
Payment Terms
Performance Standards
Pricing
Quality Assurance
Record Keeping
Representations and Warranties
Rights and Obligations
Service Levels
Severability
Termination
Title and Risk
Variation
Waiver
Warranties and Returns
Industries

Contracts Act 1872 (Chapter 53): Primary legislation governing contract formation, validity requirements, terms and conditions, and remedies for breach in Singapore

Sale of Goods Act (Chapter 393): Regulates quality of goods, delivery terms, transfer of title, and rights and obligations in sale transactions

Supply of Goods Act: Establishes standards for quality, fitness for purpose, and merchantable quality of goods supplied

Personal Data Protection Act 2012 (PDPA): Governs data handling requirements, privacy protection, and data transfer provisions

Unfair Contract Terms Act (Chapter 396): Regulates limitation of liability clauses and ensures reasonableness of contractual terms

Electronic Transactions Act: Governs electronic signatures and digital contracts, ensuring their validity in Singapore

Competition Act (Chapter 50B): Ensures fair trading practices and prevents anti-competitive provisions in contracts

Goods and Services Tax Act: Covers tax obligations and payment terms related to goods and services transactions

Industry-specific Regulations: Varying regulatory requirements depending on the specific industry sector of the vendor

Consumer Protection Laws: Protects consumer interests if the vendor agreement involves consumer-facing activities

Import/Export Regulations: Governs cross-border movement of goods if the vendor agreement involves international trade

Licensing Requirements: Specific permits and licenses required for particular types of vendor operations in Singapore

Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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