Mediation Fee Agreement Template for Singapore

A Mediation Fee Agreement is a legally binding contract that establishes the financial and service terms between a mediator and their clients in Singapore. Under the Mediation Act 2017 and Legal Profession (Professional Conduct) Rules, this agreement ensures transparency in mediation costs while protecting both parties' interests throughout the dispute resolution process.

When do you need this document?

You need a Mediation Fee Agreement whenever engaging professional mediation services in Singapore. This includes commercial disputes requiring Singapore International Mediation Centre (SIMC) intervention, family mediation through the Singapore Mediation Centre, workplace conflicts involving legal practitioners, and cross-border disputes under Singapore's international mediation framework. The agreement is particularly crucial when mediation involves significant financial stakes, multiple sessions, or complex fee arrangements that extend beyond standard hourly rates.

Key legal considerations

The fee structure must comply with Singapore Mediation Centre fee schedules and professional conduct guidelines. Your agreement should specify hourly rates, administrative fees, cancellation policies, and payment timelines to avoid disputes. Confidentiality clauses must align with Mediation Act 2017 requirements, ensuring all fee discussions remain privileged. The scope of services section should clearly define what mediation activities are covered, including preparation time, documentation review, and follow-up sessions. Consider including provisions for additional costs such as venue hire, expert consultations, or extended mediation periods. The agreement should also address liability limitations and professional indemnity coverage as required under the Legal Profession Act.

Legal requirements in Singapore

Singapore law mandates that mediation fee agreements comply with the Mediation Act 2017's transparency requirements and the Legal Profession (Professional Conduct) Rules. Mediators must provide clear fee disclosure before commencing services, including all potential costs and payment terms. The agreement must incorporate confidentiality obligations that protect both the mediation process and fee arrangements from disclosure in subsequent legal proceedings. Under the Supreme Court of Judicature Act, court-connected mediation may have specific fee guidelines that must be reflected in your agreement. For international mediation, SIMC Rules govern fee structures and currency arrangements. The agreement should also comply with consumer protection laws when individual clients are involved, ensuring fair terms and clear cancellation rights.