The Attendance Discipline Letter is a crucial HR document used when an employee demonstrates patterns of poor attendance, tardiness, or unauthorized absences in Singapore workplaces. This formal written warning serves multiple purposes: documenting the attendance violation, communicating expectations for improvement, and establishing a record for potential future actions. The letter must align with Singapore's Employment Act and fair employment guidelines, typically being issued after verbal warnings or when attendance issues become significant enough to warrant formal documentation. It forms part of the progressive disciplinary process and may be referenced in future employment decisions.
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Key Requirements PROMPT example:
Attendance Discipline Letter
"I need an Attendance Discipline Letter for an employee who has been consistently late by 30-45 minutes three times per week over the past month, and this is their second warning after a verbal caution in January 2025."
1. Employee Details: Full name, employee ID, position, department
2. Date and Reference Number: Letter date and internal reference number for tracking
3. Specific Attendance Issues: Detailed description of attendance violations with dates and times
4. Company Policy Reference: Reference to relevant company attendance policies being violated
5. Consequences: Clear statement of disciplinary actions being taken
6. Required Improvements: Specific expectations for future attendance behavior
7. Timeline for Improvement: Clear timeframe for expected improvement
1. Previous Warnings: Reference to prior warnings, if any - include when there have been previous disciplinary actions
2. Support Measures: Available support or resources for improvement - include when company offers assistance programs
3. Appeal Process: Information about how to appeal the disciplinary action - include when company policy allows for appeals
1. Attendance Records: Detailed record of attendance violations
2. Acknowledgment Form: Form for employee to acknowledge receipt of letter
3. Company Attendance Policy: Copy of relevant company policies
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