Work Permit Approval Letter Template for Saudi Arabia

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Key Requirements PROMPT example:

Work Permit Approval Letter

"I need a Work Permit Approval Letter for a senior software engineer from India joining our tech company in Riyadh, with the employment period starting March 2025, including provisions for family sponsorship and specialized technical qualifications."

Document background
The Work Permit Approval Letter is a mandatory document in Saudi Arabia's foreign worker employment process, required by both the Ministry of Human Resources and Social Development (MHRSD) and immigration authorities. This document serves as official confirmation that an employer has the authority and intention to hire a foreign worker, has met all necessary regulatory requirements including Saudization quotas, and is prepared to sponsor the worker's visa and residence permit. The letter must comply with current Saudi labor laws and regulations, including recent reforms under Vision 2030, and typically precedes the formal visa application process. It includes crucial information such as employee details, job specifications, and employment terms, while demonstrating the employer's compliance with local labor regulations.
Suggested Sections

1. Letter Header: Official company letterhead with full legal name, CR number, and contact details

2. Date and Reference Number: Current date and internal reference number for tracking

3. Employee Details: Full name as per passport, nationality, passport number, and job title

4. Approval Statement: Clear statement of work permit approval and employment authorization

5. Employment Terms: Job title, department, and duration of approved employment

6. Validity Period: Specific start and end dates of the work permit approval

7. Company Authorization: Statement confirming company's authority to hire foreign workers and Nitaqat compliance

8. Signatory Details: Name, title, and signature of authorized company representative

Optional Sections

1. Special Conditions: Any specific conditions or requirements attached to the approval, used when the role has specific regulatory requirements

2. Family Status: Information about dependent visa eligibility, included when employee is eligible for family sponsorship

3. Professional Qualifications: Details of required certifications or qualifications, included for professional or technical roles

4. Project Details: Specific project information, included when the work permit is project-based or time-limited

5. Security Clearance: Reference to security clearance requirements, included for sensitive positions or government-related work

Suggested Schedules

1. Appendix A - Required Documents List: Checklist of documents required for work permit processing

2. Appendix B - Employee Qualification Documents: Copies of relevant educational and professional certificates

3. Appendix C - Company Authorization Documents: Copies of company's commercial registration and MHRSD approval

4. Appendix D - Job Description: Detailed description of the position and responsibilities

5. Appendix E - Salary and Benefits Statement: Overview of approved compensation package as per work permit application

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Oil & Gas

Construction

Healthcare

Information Technology

Manufacturing

Education

Financial Services

Retail

Hospitality

Engineering

Telecommunications

Professional Services

Mining

Transportation & Logistics

Real Estate Development

Relevant Teams

Human Resources

Legal

Compliance

Government Relations

Administration

Global Mobility

Immigration

Corporate Services

Employee Relations

Operations

Relevant Roles

HR Director

Legal Counsel

Compliance Manager

HR Manager

Recruitment Specialist

Immigration Specialist

PRO (Public Relations Officer)

Global Mobility Manager

Visa Coordinator

Employment Law Specialist

HR Operations Manager

Government Relations Manager

Administrative Manager

Chief Legal Officer

HR Business Partner

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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