Vehicle Authorisation Letter Template for Saudi Arabia

A Vehicle Authorisation Letter is a legally binding document that grants specific individuals the right to operate your vehicle in Saudi Arabia. Under Saudi Traffic Law (Royal Decree No. M/85) and current Traffic Regulations 2021, you must have proper documentation when allowing others to drive your vehicle, whether for personal, business, or temporary arrangements.

When do you need this document?

You need this authorization letter whenever you want to legally permit someone else to drive your vehicle in Saudi Arabia. Corporate entities require these letters for employee vehicle assignments and fleet management. Individual vehicle owners need them when lending their car to family members, friends, or employees. The document is also essential for expatriate workers who need to authorize colleagues or family members to use company or personal vehicles. Additionally, if you're traveling abroad and need someone to maintain or move your vehicle, this letter provides the necessary legal authority under Saudi law.

Key legal considerations

Your authorization letter must include specific elements to be legally valid under Saudi regulations. You must provide comprehensive vehicle information including make, model, year, color, plate number, and registration details from your vehicle registration card. The letter must clearly identify all parties with full legal names, Saudi ID numbers or Iqama numbers, and contact information. The authorization statement should specify exactly what permissions you're granting and any restrictions on vehicle use. You should include the duration of authorization with clear start and end dates. Consider including liability clauses that clarify responsibility for traffic violations, accidents, and vehicle damage during the authorization period. The document may require notarization under Saudi Notary Public Law depending on its intended use and duration.

Legal requirements in Saudi Arabia

Saudi Traffic Department (Muroor) regulations require specific documentation standards for vehicle authorization letters. The document must be in Arabic or include an officially certified Arabic translation. You must ensure the authorized driver holds a valid Saudi driving license appropriate for the vehicle category. For corporate authorizations, additional documentation from the company's commercial registration may be required. The letter should reference compliance with Saudi Traffic Law (Royal Decree No. M/85) and current traffic regulations. If the authorization exceeds 30 days or involves commercial use, notarization by a Saudi notary public may be mandatory. Keep copies of the authorization letter, your vehicle registration, and the authorized driver's license together, as traffic police may request these documents during routine checks. Remember that you remain legally responsible for ensuring the authorized driver complies with all Saudi traffic laws and regulations during the authorization period.