The Staff Reference Letter is a crucial employment document in the Saudi Arabian business environment, used when employees transition between jobs or require formal verification of their employment history. This document is typically requested upon the conclusion of employment or during job applications, serving as an official testament to an individual's professional experience and conduct. The letter must comply with Saudi Labor Law requirements, including appropriate handling of personal data and adherence to anti-defamation provisions. It provides prospective employers with verified information about a candidate's work history while protecting both the former employer's and employee's interests. The Staff Reference Letter may be required for various purposes, including visa applications, new employment, or professional certifications, and must be drafted carefully to ensure accuracy and legal compliance within the Saudi jurisdiction.
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1. Letter Header: Company letterhead, date, and reference number if applicable
2. Addressee Information: The 'To Whom It May Concern' statement or specific recipient details
3. Employee Identification: Full name, national ID number (if consented), and basic identifying information of the employee
4. Employment Confirmation: Confirmation of employment relationship, including exact dates of employment and position(s) held
5. Job Description: Brief overview of main duties and responsibilities
6. Conduct Statement: Standard statement about professional conduct and reliability
7. Closing Statement: Standard closing with contact information for verification
8. Signature Block: Authorized signatory details, position, and company stamp
1. Reason for Departure: Include only if departure was amicable and employee consents
2. Performance Assessment: Specific achievements or performance highlights, included when explicitly positive and with employee's agreement
3. Professional Development: Training completed or certifications earned during employment, if relevant to future positions
4. Character Reference: Personal qualities and soft skills, included when specifically requested and positive
5. Salary Information: Last drawn salary and benefits, only included if specifically requested and with employee's consent
6. Rehire Eligibility: Statement about eligibility for rehire, if company policy allows this disclosure
1. Employment History Detail: Detailed listing of positions held and dates if employee had multiple roles
2. Project Appendix: List of major projects or achievements, if applicable and requested
3. Training Certificates: Copies of relevant training certificates or qualifications earned during employment
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